Authority Meeting Agenda 12/21/11
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COMMISSIONERS David Durant, Chair Don Tatzin, Vice Chair Janet Abelson ALTERNATES Newell Arnerich John Gioia Dave Hudson Brian Kalinowski Kristina Lawson Mike Metcalf Mary Piepho Jeff Ritterman Kevin Romick Bill Shinn Gayle Uilkema EX-OFFICIOS Amy Worth, MTC Joel Keller, BART Nancy Parent, Public Transit Bus Operators Executive Director Randell H. Iwasaki |
This meeting is scheduled to be audiocast live on the CCTA website.
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DATE: |
Wednesday, December 21, 2011 |
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TIME: |
6:00 pm |
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PLACE: |
Contra Costa Transportation Authority |
A. CONVENE MEETING: David Durant, Chair
B. PLEDGE OF ALLEGIANCE
C. PUBLIC COMMENT: Members of the public are invited to address the Authority regarding any item that is not listed on the agenda. Please complete one of the speaker cards in advance of the meeting and hand it to a member of the staff.
1.0 APPROVAL OF MINUTES: Authority Minutes of November 16, 2011. (Attachment-Action [PDF-560 KB])
2.0 CONSENT CALENDAR:
2.A Administration & Projects Committee:
2.A.1 Monthly Project Status Report. Staff Contact: Ross Chittenden (No Attachment-Information in APC Packet)
2.A.2 Monthly Accounts Payable Invoice Report for October 2011. This report provides detail of invoices paid by vendor. Staff Contact: Randall Carlton (No Attachment-Information in APC Packet)
2.A.3 Monthly Cash and Investment Report for October 2011. The Authority's Investment Policy calls for this monthly report on investment activity. Staff Contact: Randall Carlton (Attachment-Action [PDF-487 KB])
2.A.4 Proposed Actions to Various Funding Resolutions. Consistent with Authority policy, appropriation resolutions may be modified to extend their expiration date or reflect actual construction bid amounts, or be terminated if the activity that was funded has been completed. Recommended changes are summarized. Staff Contact: Susan Miller (Attachment - Action [PDF-365 KB])
2.A.5 State Route 242/Clayton Road Ramps Projects (Projects 6002/6004) - Authorization to Execute Cooperative Agreement No. 90.11.17 with Caltrans for Project Initiation Document Oversight Reimbursement. Staff seeks authorization for the Chair to execute Cooperative Agreement No. 90.11.17 with Caltrans for oversight of the Project Study Report/Project Development Support document in an amount not-to-exceed $147,000. Cooperative Agreement No. 90.11.17. Staff Contact: Susan Miller (Summary Attachment - Action [PDF-322 KB])
2.A.6 State Route 4 Widening Project - Somersville Road to SR160 (Project 1407/3001) - Hillcrest Avenue to SR160, Segment 3B - Authorization to Execute Agreement No. 330 with S&C Engineers, Inc. for Contract Administration and Construction Management Services.* Staff seeks authorization for the Chair to execute Agreement No. 330 with S&C Engineers, Inc. for construction administration and management services in an amount not-to-exceed $290,000. Staff Contact: Susan Miller (Summary Attachment - Action [PDF-393 KB])
2.A.7 State Route 4 Widening - Somersville Road to SR160 (Project 1407/3001) - Amendment No. 1 to Agreements No. 282 & 301 with PG&E for Utility Relocation.* Staff seeks authorization for the Chair to execute Amendment No. 1 to Agreement No. 282 in the amount of $975,670 and Amendment No. 1 to Agreement No. 301 in the amount of and $261,420, to cover actual utility relocation work performed for Segments 2 and 3A, respectively. Staff Contact: Susan Miller (Summary Attachment - Action [PDF-394 KB])
2.A.8 State Route 4 Widening - Railroad Avenue to Loveridge Road - Contingency Funds for Mainline Landscaping Construction Contract No. 241 (Project 1405).* Staff requests authorization to increase the Contingency Funds for Landscaping Construction Contract No. 241 in the amount of $335,000 for tree removal activities in advance of freeway construction at the SR4/Lone Tree Way/A Street Interchange (SR4 Segment 3A) and a small area east of Hillcrest Avenue adjacent to the planned eBART maintenance facilities within SR4 Segment 3B. Resolution 09-53-P, Rev. 4. Staff Contact: Susan Miller. (Summary Attachment - Action [PDF-383 KB])
2.A.9 City of Richmond - Marina Bay Parkway Grade Separation (Project 9003). Request for Appropriation of Measure J Funds for Construction and Construction Management. The City of Richmond is requesting an appropriation of $9,100,000 in Measure J funds for Construction and Construction Management. Staff recommends approval of the appropriation request. Resolution 11-50-P. Staff Contact: Jack Hall (Summary Attachment-Action [PDF-330 KB])
2.A.11 Authority Administrative Code Revision Allowing Ex-Officio Bus Operator Representative to Be a Non-Elected Official. At the request of the Bus Transit Coordinating Committee and APC in November, staff has prepared a revision to the Authority Administrative Code that would allow the bus operator appointing the ex-officio representative to the Authority Board to request that the appointee be a non-elected official on a case by case basis. Ordinance 11-02, Resolution 91-11-A, Rev. 2. Staff Contact: Peter Engel (Attachment-Action [PDF-1.3 MB])
2.A.12 Draft 2011 Measure C Strategic Plan. At the December APC meeting, staff presented the 2011 Measure C Strategic Plan for review and comment. The final plan is proposed for adoption at the January Authority meeting. Staff contact: Hisham Noeimi (Summary Attachment - Information [PDF-597 KB])
2.1 NEW ITEM: State Route 4 Widening - Bailey Road to Railroad Avenue (Project 1403). Amendment No. 7 to Cooperative Agreement No. 90.14.03 with Caltrans. Staff requests approval for the Chair to execute Amendment No. 7 to the agreement to extend the term through December 31, 2012 for the completion of the right-of-way transfer to Caltrans. No additional funds are involved. Staff Contact: Susan Miller (Attachment - Action [PDF-461 KB])
2.2 NEW ITEM: State Route 4 Widening - Railroad Avenue to Loveridge Road (Project 1405). Amendment No. 3 to Cooperative Agreement No. 90.14.09 with Caltrans. Staff requests approval for the Chair to execute Amendment No. 3 to the agreement to extend the term through December 31, 2012 for the completion of the right-of-way transfer to Caltrans. No additional funds are involved. Staff Contact: Susan Miller (Attachment - Action [PDF-451 KB])
2.B Planning Committee:
2.B.1. Proposed Action to Various Funding Resolutions. Consistent with Authority policy, appropriation resolutions may be modified to extend their expiration date or be terminated if the activity that was funded has been completed. Recommended changes are summarized. Staff Contact: Martin Engelmann (Attachment-Action [PDF-263 KB])
2.B.2 Approval of FY 2011-12 Measure J Allocation for the West County Additional Bus Service Enhancements Program (Sub-Regional Program 19b). The 2009 Measure J Strategic Plan establishes the West County Additional Bus Service Enhancements Program (Program 19b) at 2.16% of sales tax revenues. As a sub-regional program the funds are programmed by WCCTAC. At its December 9, 2011 meeting WCCTAC will take action on programming the funds to AC Transit and WestCAT. Resolution 11-52-G. Staff Contact: Peter Engel (Summary Attachment - Action [PDF-347 KB])
2.B.3 Approval of Cooperative Agreement 12C.02 and Funding Resolutions 11-43-G and 11-44-G for City of Martinez CC-TLC Projects. On June 9, 2011, TRANSPAC approved the use of $305,000 of its subregional share of CC-TLC funds for the Shell Avenue Pedestrian/Bicycle Improvement Project and $75,000 of those funds for the Alhambra Valley Road Sidewalk Gap Closure Project. Both projects are in the City of Martinez. The first project would add curb, gutter and sidewalk along Shell Avenue west from Pine Street. The second would install 600 feet of 5-foot wide sidewalk behind an existing curb along John Swett Elementary School frontage. Staff Contact: Brad Beck. Cooperative 12C.02 and Resolutions 11-43-G & 11-44-G (Summary Attachment-Action [PDF-353 KB])
2.B.4 Cycle 3 Lifeline Transportation Program Update. The Metropolitan Transportation Commission (MTC) has released draft guidelines for the Cycle 3 Lifeline Transportation Program (LTP). The LTP provides funding to transportation projects that serve MTC - Defined Communities of Concern. Staff will update the Planning Committee on recent changes to the guidelines and schedule as well as changes in program funding. Staff Contact: Peter Engel (Attachment-Action [PDF-607 KB]) CMA Function
2.B.6 Preliminary Review of the Calendar Year 2010 & 2011 Measure J Growth Management Program (GMP) Biennial Compliance Checklist. The next GMP compliance reporting period will cover Calendar Years (CY) 2010 & 2011. It will be the first Checklist that pertains entirely to the Measure J GMP. The full Measure J Checklist will be released to local jurisdictions in early 2012. Staff recommends that the Planning Committee delegate the detailed discussion of the Measure J Checklist to the Growth Management Program Task Force. Concurrently, the Authority's Citizen's Advisory Committee is also reviewing the Checklist. Staff Contact: Martin Engelmann (Summary Attachment-Action [PDF-397 KB])
2.B.8 Applications Received through the CC-TLC and PBTF Call for Projects. In September, the Authority released a call for projects for the Measure J Transportation for Livable Communities (CC-TLC) and Pedestrian, Bicycle and Trail Facilities (PBTF) programs. In response, sponsors submitted 22 applications for the CC-TLC program requesting about $16.6 million in funding and 14 applications for PBTF program requesting about $8 million in funding. Requests for the CC-TLC program exceed expected funds by about $1.7 million and requests for the PBTF program exceed expected funds by about $4.0 million. Staff Contact: Brad Beck (Summary Attachment-Information [PDF-567 KB])
END OF CONSENT CALENDAR
3.0 MAJOR DISCUSSION ITEMS: None
4.0 REGULAR AGENDA ITEMS:
4.A Administration & Projects Committee:
4.A.10 Legislation: Approval of Proposed 'Contra Costa Transportation Authority 2012 State Legislative Program.' Each year the Authority approves a State Legislative Program to serve as guidance to staff and to the Authority's Sacramento advocates, as they represent the agency in discussions and deliberations regarding transportation policy and proposed legislation. The Program, developed by staff in conjunction with Smith, Watts & Martinez, incorporates statements of general objectives with respect to the State budget, transportation finance, project delivery, regional governance and roadway safety, as well as some specific legislative proposals in these areas. The Authority may act on this or any items pertaining to the Authority's Legislative Program. Staff Contact: Arielle Bourgart. (Attachment-Action [PDF-766 KB])
4.A.13 Fiscal Audit, Management Letter and Single Audit for the Year Ended June 30, 2011. The purpose of the Fiscal Audit (including the Independent Auditor's Report and the General Purpose Financial Statements, Management Letter and Single Audit) is to provide an independent assessment that the Authority's financial statements accurately portray financial activities occurring during the year, based on generally accepted accounting principles. The independent auditors, Macias, Gini & O'Connell LLP, will provide a brief overview of the statements. (Summary Attachment-Action [PDF-503 KB])
4.B Planning Committee:
4.B.5 Approval to Issue the Annual Urban Limit Line (ULL) Policy Advisory Letter. Staff has prepared a draft ULL policy advisory letter for Authority review and approval. Adopted Authority policy requires that all local jurisdictions be advised annually in writing of the requirements for compliance with the Measure J ULL. Staff Contact: Martin Engelmann (Attachment-Action [PDF-279 KB])
4.B.7 2013 Regional Transportation Plan (RTP) Update - Proposed Revision to the Project Lists.
4.B.7.1 RTP Project Evaluation Results. Following the Call for Projects, MTC staff evaluated the projects submitted to determine which to include in the financially constrained element of the RTP. Projects that are not "committed" were subject to this project-level evaluation. Staff will present the results of MTC's evaluation. Staff Contact: Brad Beck. (Summary Attachment - Information [PDF-410 KB]) Attachments A-E [PDF-2.6 MB] CMA Function
4.B.7.2 RTP - Proposed Revision to the Financially-Constrained Project List Based on MTC's Revised Fund Estimate. Now that Contra Costa's funding share has been released by MTC, there is approximately $509 million in additional funding mainly from sales tax revenues expected from a potential renewal of Measure J in 2034. Consistent with the Authority's direction, staff recommends moving 11 projects from the "vision" list to the "financially-constrained" list. Resolution 11-51-G. Staff Contact: Hisham Noeimi. (Summary Attachment -Action [PDF-453 KB]) CMA Function
4.B.9 SB375/SCS Implementation Update. Staff Contact: Martin Engelmann (Attachment-Information [PDF-358 KB]) CMA Function
5.0 CORRESPONDENCE AND COMMUNICATIONS:
5.1 Contra Costa Times Article Posted 12/8/11 by Denis Cuff "New I-680 Freeway Proposal for Ramps Stirs Debate in San Ramon" (Attachment - Information [PDF-59 KB])
6.0 ASSOCIATED COMMITTEE REPORTS:
6.1 Central County (TRANSPAC): Report of November 10, 2011 (Attachment - Information [PDF-101 KB])
6.2 East County (TRANSPLAN): Report of November 10, 2011 (Attachment Information [PDF-155 KB])
6.3 Southwest County (SWAT): (December 5, 2011 meeting canceled)
6.4 West County (WCCTAC): Report of December 9, 2011 (Attachment - Information [PDF-93 KB])
7.0 COMMISSIONER AND STAFF COMMENTS:
7.1 Chair's Comments and Reports
7.2 Commissioners' Comments and Reports
7.3 Executive Staff Comments (Attachment - Information [PDF-596 KB])
8.0 CALENDAR: January/February/March 2011 (Attachment - Information [PDF-152 KB])
9.0 ADJOURNMENT to Wednesday, January 18, 2012 at 6:00 p.m.
* Footnote: In accordance with Government Code Section 84308, no Commissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7. Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision.
A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner. No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law.
ANY WRITINGS OR DOCUMENTS pertaining to an open session item provided to a majority of the Authority less than 72 hours prior to the meeting shall be made available for public inspection at 2999 Oak Road, Suite 100, Walnut Creek, California, during normal business hours.
TRANSLATION SERVICES: If you require a translator to facilitate testimony to the Authority, please contact Danice at (925) 256-4722 no later than 48 hours in advance of the scheduled meeting. Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Danice al (925) 256-4722, 48 horas antes de la asamblea.
ADA COMPLIANCE: This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act (Cal. Govt. Code Sec. 54954.2). Persons requesting a disability-related modification or accommodation should contact Danice Rosenbohm (925-256-4722) during regular business hours, at least 24 hours prior to the time of the meeting.