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APC Meeting Agenda 02/02/2012

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A. CONVENE MEETING: Julie Pierce, Chair

B. PUBLIC COMMENT: Members of the public are invited to address the Committee regarding any item that is not listed on the agenda. Please complete one of the speaker cards in advance of the meeting and hand it to a member of the staff.

C. APPROVAL OF MINUTES: APC Committee Minutes of January 5, 2012. (Attachment-Action)

CONSENT CALENDAR

1.0 Monthly Project Status Report. Staff Contact: Ross Chittenden (Attachment-Action)

2.0 Monthly Accounts Payable Invoice Report for December 2011. This report provides detail of invoices paid by vendor. Staff Contact: Randall Carlton (Attachment-Action)

3.0 Monthly Cash and Investment Report for December 2011. The Authority's Investment Policy calls for this monthly report on investment activity. Staff Contact: Randall Carlton (Attachment-Action)

4.0 Listing of Construction Change Orders (CCOs) Greater than $25k for Contracts Less than $15M, and Greater than $50k for Contracts Larger than $15M. Authority policy requires that this list be submitted to the APC for information. Staff Contact: Susan Miller (Attachment-Information)

5.0 Quarterly Sales Tax Revenue Report for the Period Ended December 31, 2011. This report contains a summary of sales tax revenues, including analysis and comparisons against prior monthly and quarterly periods. Staff Contact: Randall Carlton (Attachment-Information) [PDF-420 KB]

6.0 Internal Accounting Report for the Six Months Ended December 31, 2011. This report provides an accounting of the Authority's financial position and a comparison of actual results versus budget for the six months ended December 31, 2011. Staff Contact: Randall Carlton     (Attachment-Information)

7.0 Acceptance of Annual Measure J Compliance Audits. Each year the Authority selects Measure J recipients for compliance audits to evaluate that the use of funds are in conformance with standards established by the Authority. For fiscal year ended June 30, 2011, Harris & Associates, PB America, Inc. and the City of Hercules were selected. The audits have been submitted and are recommended for acceptance by the Authority. In the auditors' opinion, the recipients complied, in all material respects, with Authority standards. The one noted exception is the Hercules audit was not submitted within 180 days. Staff recommends acceptance of the report. Staff Contact: Randall Carlton (Attachment-Action)

8.0 State Route 4 Bypass- Laurel to Sand Creek Widening and Sand Creek Interchange (Project 5002/5003) - Authorization to Enter into an Agreement No. 342 with East Contra Costa County Habitat Conservancy. The State Route 4 Bypass Authority (SR4BA) entered into an agreement with the East Contra Costa County Habitat Conservancy (Conservancy) to implement a Habitat Conservation Plan(HCP) for the construction of the Laurel to Sand Creek Widening and Sand Creek Interchange project. The Authority will now be constructing the project. Staff seeks authorization for the Chair to execute an agreement with the Conservancy to fulfill the remaining obligations under the HCP. Staff Contact: Ross Chittenden (Attachment -Action) [PDF-1.6 MB]

9.0 I-680 Auxiliary Lanes Project - Segment 2, Sycamore Valley to Crow Canyon Road (Project 1106S2) - Authorization to Enter into Memorandum of Understanding (MOU) 11.06.02 with the Town of Danville. Staff seeks authorization for the Chair to enter into Memorandum of Understanding 11.06.02 with the Town of Danville to advance Tri-Valley Transportation Development Fee (TVTDF) funds to the project. Staff Contact: Susan Miller. (Attachment - Action)

10.0 State Route 4 Widening - Railroad Avenue to Loveridge Road - Amendment No. 13 to Agreement No. 128 with Mark Thomas & Co. for Right-of-Way Engineering Services (Project 1405)*. Staff seeks authorization for the Chair to execute Amendment No. 13 to Agreement No. 128 with Mark Thomas & Co., the designer of record, in the amount of $40,624 for additional Right-of-Way Engineering Services to complete the project Right-of-Way transfer acceptance by Caltrans. Amendment No. 13 also extends the term of the Agreement to December 31, 2012. Staff Contact: Susan Miller (Attachment - Action)

11.0 State Route 4 Widening Project - Somersville Road to SR160 (Project 1407/3001)

11.1 Agreements No. 340 and 341 with PG&E for Utility Relocations.* Staff seeks authorization for the Chair to execute Agreements No. 340 and 341 with PG&E in the estimated amount of $197,000 and $7,706, respectively, for utility relocation work in conflict with Segments 2 and 3A of the project. Staff Contact: Susan Miller. (Attachment-Action)

11.2 Amendments to Agreements No. 268, 280 and 309 with PG&E for Utility Relocations.* Staff seeks authorization for the Chair to execute Amendment No. 1 to Agreements No. 268, 280 and 309 with PG&E in the estimated amount of $216,359, $41,800 and $133,642, respectively, for increased cost in relocation of their electrical distribution facilities in conflict with Segments 1 and 2 of the project. Staff Contact: Susan Miller. (Attachment-Action)

11.3 Amendment No. 6 to Agreement No. 203 with BKF for Final Design (PS&E) Services.* Staff seeks authorization for the Chair to execute Amendment No. 6 to Agreement No. 203 with BKF in the amount of $11,400 to provide additional design services on Segment 2 of the project and to extend the term of the Agreement to June 30, 2012. Staff Contact: Susan Miller. (Attachment-Action)

11.4 Amendment No. 4 to Agreement No. 271 With Jacobs for Construction Management Services for Segment 2.* Staff requests authorization for the Chair to execute Amendment No. 4 to Agreement No. 271 with Jacobs for construction management services in the amount of $5,048,375 to provide staff augmentation for the Caltrans-administered construction contract at the SR4/Contra Loma Boulevard/L Street and G Street Interchanges (SR4 Segment 2). Amendment No. 4 will also extend the term of Agreement No. 271 through December 31, 2015. Staff Contact: Susan Miller (Attachment-Action)

11.5 Agreement No. 339 with T.Y. Lin International for Design Services During Construction for Segments 3A and 3B.* Staff seeks authorization for the Chair to execute Agreement No. 339 with T.Y. Lin International, the designer of record, for a not-to-exceed amount of $1,900,600 to provide design engineering services during construction of the State Route 4 Widening at the Lone Tree Way/A Street Interchange (Segment 3A) and at the Hillcrest Avenue Interchange (Segment 3B). This on-call contract will also include miscellaneous right-of-way work items identified by staff to complete the required deliverables to Caltrans and support the transfer of project right-of-way from the County to Caltrans. Staff Contact: Susan Miller. (Attachment - Action)

End of Consent Calendar

Regular Agenda Items

12.0 Legislation. Staff will provide an update on developments in state and federal legislation pertaining to the Authority's 2012 legislative program. The APC may provide direction to Staff regarding what state or federal legislation to support or oppose pertaining to the Authority's legislative program. Staff Contact: Arielle Bourgart.     (No Attachment - Action to be Determined)

13.0 4^th Quarter 2011 Investment Portfolio Review. The Authority contracts with PFM Asset Management for portfolio management services to invest the Authority's cash assets. Following the end of each quarter, the PFM portfolio manager provides the APC with a market update and status report on the Authority's investment portfolio, investment strategies and performance. Staff Contact: Randall Carlton. (Attachment-Information)

14.0 State Route 4 Bypass- Laurel to Sand Creek Widening and Sand Creek Interchange (Project 5002/5003) - Authorization to Enter into Agreement No. 343 with West Coast Home Builders, Inc. As part of the construction of the State Route (SR) 4 Bypass-Laurel Rd to Sand Creek Widening and Sand Creek Interchange project, West Coast Home Builders, Inc. (WCHB) requests the Authority, as part of this project, to construct the extension of WCHB underground utilities from the existing Sand Creek Road/SR 4 Bypass Intersection, westbound to the end of the State right-of-way, and into the Bridle Gate development. WCHB shall pay an advance deposit and all work related costs to the Authority. Staff Contact: Ross Chittenden (Attachment-Action)

15.0 I-80 Integrated Corridor Mobility (Project 7005). Staff requests authorization for the Chair to execute Memorandum of Understanding (MOU) No. 15.00.06. The MOU identifies the roles and responsibilities of affected agencies in regard to the operation and maintenance of the project. About $45 million in Proposition 1B is contingent upon execution of the MOU.Staff Contact: Hisham Noeimi. (Attachment - Action)  (O&M MOU No. 15.00.06)

16.0 COMMISSIONER AND STAFF COMMENTS:

16.1 Chair's Comments and Reports

16.2 Commissioners' Comments and Reports

16.3 Executive Staff Comments

17.0 Other Business.

18.0 Adjournment to Next Meeting. The next regular meeting is proposed for Thursday, March 1, at 8:30 am.

*Footnote: In accordance with Government Code Section 84308, noCommissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7. Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision.

A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner. No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding.The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law.

ANY WRITINGS OR DOCUMENTS pertaining to an open session item provided to a majority of the Committee less than 72 hours prior to the meeting shall be made available for public inspection at 2999 Oak Road, Suite 100, Walnut Creek, California, during normal business hours.

TRANSLATION SERVICES: If you require a translator to facilitate testimony to the Authority, please contact Danice at (925) 256-4722 no later than 48 hours in advance of the scheduled meeting. Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Danice al (925) 256-4722, 48 horas antes de la asamblea.

ADA COMPLIANCE This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act (Cal. Govt. Code Sec. 54954.2). Persons requesting a disability-related modification or accommodation should contact Danice Rosenbohm (925-256-4722) during regular business hours, at least 24 hours prior to the time of the meeting.

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