CONTRA COSTA TRANSPORTATION AUTHORITY

ADMINISTRATION AND PROJECTS COMMITTEE (APC)

COMMISSIONERS: Charlie Abrams, Chair Dave Hudson, Vice Chair Janet Abelson Susan Bonilla Donald P. Freitas Federal Glover Brad Nix Julie Pierce Karen Stepper Don Tatzin Maria Viramontes

EX-OFFICIO MEMBERS: Amy Worth, MTC Gail Murray, BART Joe Wallace, Bus Operators

AGENDA
(Full APC packet with backup is available at: www.ccta.net)

MEMBERS: Maria Viramontes – Chair, Karen Stepper – Vice Chair, Donald Freitas, Julie Pierce, and Don Tatzin
DATE: Thursday, February 7, 2008

TIME: 8:30 am.

LOCATION: Hookston Square, 3478 Buskirk Ave., #100, Pleasant Hill, CA 94523

A. CONVENE MEETING: Maria Viramontes, Chair
B. PUBLIC COMMENT: Members of the public are invited to address the Committee regarding any item not listed on the agenda. Please complete a speaker card in advance of the meeting and hand it to a member of the staff.
C. MINUTES: Minutes of the APC Meeting held on December 6, 2007. ( Attachment-Action )

CONSENT CALENDAR ITEMS:

1. Monthly Project Status Report. ( Attachment-Information )

2. Warrants Issued for Month of December. This report also includes the summary of payroll and benefits costs by organizational unit. ( Attachment-Information )

3. Monthly Investment Report for December 2007. The Authority’s Investment Policy requires this report. ( Attachment-Information )
4. Quarterly Sales Tax and Investment Report for Quarter Ended December 2007. This is presented in accordance with regulations and the Authority’s Investment Policy, which requires that the Chief Financial Officer provide an analysis of the Authority’s portfolio including composition, credit quality, maturity distribution, and an analysis of sales tax revenues. ( Attachment – Information )
5. Internal Accounting Report for the Six Months Ended December 2007. ( Attachment-Information )
6. Acceptance of Measure C Compliance Audits for Fiscal Year Ended June 2007. ( Attachment-Action )
7. Authorization to Issue Request for Qualifications 08-2 for a Software Selection Consultant. Staff is seeking authorization for a Request for Qualifications (RFQ) for consulting services to evaluate and assist in the selection of a software application to replace its current financial and project accounting system. The current system, known as “Minotaur” was not designed for the Measure J authorization and a new system is imperative by March 2009. ( Attachment – Action )

8. Annual Computer Replacement Program. The Authority Board requested additional information related to the ongoing plan to replace computers and other related equipment through the Endsight contract. ( Attachment-Information )

9. Municipal Bond Insurance Update. Attached is an update from the Authority’s financial advisor, Public Finance Management (PFM) addressing recent credit rating concerns with insured municipal bonds and discussing potential impacts on the Authority’s bond program. ( Attachment-Information )

10. East Bay Regional Park District – Request for Appropriation for Big Break Regional Trail. (Project 3112). The East Bay Regional Park District is requesting an appropriation in the amount of $275,000 for construction and construction management for the Big Break Regional Trail Project (the bridge component of the Project). Resolution #08-02-P. ( Attachment-Action )

11. State Route 4 (e) Widening Project – Loveridge Road to Somersville Road – Amendment No. 3 to Cooperative Agreement No. 90.14.13 with Caltrans (Project 1406) Staff recommends an amendment to Cooperative Agreement No. 90.14.13 to reflect a shift of TCRP funds from construction to right of way. ( Attachment - Action )

12. Town of Moraga – Request to expand the Traffic Study (Project 3112). The town has requested expanding the original scope to address the traffic analysis component of the Moraga Center specific plan. Resolution #05-13-P (rev.1). ( Attachment - Action )

13. Contra Costa’s PSR Priority Projects for FY 2008-09 - Caltrans and MTC have requested the Authority’s PSR priority list for FY 2008-09. ( Attachment - Action )

14. Amendment No. 8 to the 2005 Measure C Strategic Plan. This amendment moves $750,000 from Ygnacio Valley Road Slide Repair – Phase 1 (Project 1220) to Commerce Avenue Extension (Project No. 1214). It also revises the scope of the Commerce Avenue project. Resolution #08-01-P. ( Attachment - Action )

15. County Connection – Pacheco Transit Hub (Project 2210): County Connection is requesting an appropriation of $37,000 in Measure C funds for design activities. Resolution #08-03-P. ( Attachment - Action )

End of Consent Calendar

REGULAR AGENDA ITEMS:
16. Legislation. Staff will provide an update on developments pertaining to the Authority’s 2008 Legislative Program, including, potential amendments to SB 375 (incorporation of a greenhouse gas emissions component into the Regional Transportation Plans); California Transportation Commission RTP guidelines; discussion on the Governor’s proposed budget. (No attachment – Action to be Determined)
17. Recommended Exchange of $2 million in Measure J Funds for Mitigation Associated with the Caldecott Fourth Bore Project to Alameda CMA in Exchange for a $2 million Commitment of Alameda STIP funds for Construction. This exchange is intended to facilitate agreement with the City of Oakland regarding mitigations for the project, funded by Alameda CMA, and timely implementation of them. ( Attachment - Action )

18. 2007 Measure J Strategic Plan: When the Authority adopted the Strategic Plan in December, it agreed to re-visit the language included in the adoption resolution related to programming of future STIP funds for East County projects. Resolution #07-24-P (rev. 1). ( Attachment – Action to be Determined )
19. 2008 Measure C Strategic Plan Update – Issues and Schedule. Staff intends to prepare an update to the current Measure C Strategic Plan during the next few months and will review issues and proposed schedule. ( Attachment - Action )
20. Salary and Benefit Study. Staff will introduce Koff & Associates, a human resource consulting firm that will provide a salary and benefit study for consideration as a part of the 2008-09 budget process. Koff & Associates will provide an overview of the methodology and work with the APC on developing a list of comparable agencies for the study. ( Attachment-Action to be Determined )
21. Cellular Telephones and Mobile Devices. Currently the Authority does not provide staff with cell phones or mobile personal digital assistants (PDAs). At the January Authority meeting staff recommended a stipend model as a more cost effective approach to providing for mobile access. The Authority Board asked for clarification from legal counsel on the matter of public records and requested that the APC consider this item at their next meeting. ( Attachment – Action )
22. Correspondence.

23. Other Business.

24. Adjournment to next meeting. The next regular meeting is proposed for Thursday, March 6, 2008 at 8:30 am.

Note: Please retain this packet for the Authority meeting. In general, complete back-up material is provided with the standing committee packets. The Authority agenda packet contains summary information only.
SHUTTLE SERVICE: With 24-hour notice, a County Connection Link shuttle can be available at the Pleasant Hill BART station for the Administration & Projects, Planning, and Full Authority meetings. To arrange for the shuttle service, call: Danice Rosenbohm at 925-256-4722, NO LATER THAN 24 HOURS PRIOR TO THE MEETING. Con el aviso de 24-horas, una County Connection Link Shuttle puede estar desponible en la estacion de Pleasant Hill BART para las asambleas horaria. Para arreglar para el servicio de lanzadera, llame: Danice Rosenbohm en 925-256-4722, NO MAS ADELANTE DE 24 HORAS ANTES DE LA ASSEMBLEA.
TRANSLATION SERVICES: If you require a translator to facilitate testimony to the Authority, please contact Danice at 256-4722 no later than 48 hours in advance of the scheduled meeting. Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Danice al (925) 256-4722, 48 horas antes de la asamblea.
ADA COMPLIANCE: This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act (Cal. Govt. Code Sec. 54954.2). Persons requesting a disability-related modification or accommodation should contact Danice Rosenbohm at 925-256-4722 during regular business hours, at least 24 hours prior to the time of the meeting.
*Footnote: "In accordance with Government Code Section 84308, no Commissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7. Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision."
"A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner. No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law."