ADMINISTRATION AND PROJECTS COMMITTEE (APC)
| COMMISSIONERS: Charlie Abrams, Chair | Dave Hudson, Vice Chair | Janet Abelson | Susan Bonilla | Donald P. Freitas | ||
|---|---|---|---|---|---|---|
| Federal Glover | Brad Nix | Julie Pierce | Karen Stepper | Don Tatzin | Maria Viramontes | |
| EX-OFFICIO MEMBERS: | Amy Worth, MTC | Gail Murray, BART | Joe Wallace, Bus Operators | |||
(Full APC packet with backup is available at: www.ccta.net)
MEMBERS: Maria Viramontes – Chair, Karen Stepper – Vice Chair, Donald Freitas, Julie Pierce, and Don Tatzin
DATE: Monday, March 3, 2008 Note Change of Date
TIME: 8:30 am.
LOCATION: Hookston Square, 3478 Buskirk Ave., #100, Pleasant Hill, CA 94523
A. CONVENE MEETING: Maria Viramontes, Chair
B. PUBLIC COMMENT: Members of the public are invited to address the Committee regarding any item not listed on the agenda. Please complete a speaker card in advance of the meeting and hand it to a member of the staff.
C. MINUTES: Minutes of the APC Meeting held on February 7, 2008. ( Attachment-Action)
D. ELECTION OF CHAIR AND VICE-CHAIR.
CONSENT CALENDAR ITEMS:
1. Monthly Project Status Report. ( Attachment-Information)
2. Warrants Issued for Month of January. This report also includes the summary of payroll and benefits costs by organizational unit. ( Attachment-Information)
3. Monthly Investment Report for January 2008. The Authority’s Investment Policy requires this report. ( Attachment-Information)
4. Update on Mileage Reimbursement Policy. The Authority provides mileage reimbursement for the use of a private vehicle to conduct Authority business. Recent changes to this policy extend mileage reimbursement to include ex-officio members and clarify eligibility requirements. ( Attachment Information)
5. State Route 4 (e) Widening Project – Railroad Avenue to Loveridge Road – Amendment No. 9 to Agreement No. 128 with Mark Thomas & Company. (Project 1405)* Staff seeks authorization to execute Amendment No. 9 to Agreement No. 128 with Mark Thomas & Co. in the amount of $132,320 for additional Right of Way Engineering services and additional Landscape Design services. Amendment No. 9 also extends the term of the Agreement to June 30, 2009. ( Attachment – Action)
6. Town of Danville – Sycamore Valley Road Improvements (Project 1719)
6.1 Peer Review of Design Plans: A peer review committee completed review of the 95% design plans on February 12, 2008 for the Sycamore Valley Road Improvements project. Staff recommends approval of peer review recommendations. ( Attachment – Action)
6.2 Request for Appropriation of Measure C funds for Construction. The Town of Danville is requesting the appropriation of $66,000 for construction activities on Sycamore Valley Road Improvements project. Resolution #08-04-P. ( Attachment – Action)
7. City of Concord – Ygnacio Valley Road Slide Repair (Project 1220):
7.1 Peer Review of Design Plans: A peer review committee completed review of the 65% design plans on February 15, 2008 for the Ygnacio Valley Road Slide Repair project. Staff recommends approval of peer review recommendations. ( Attachment – Action)
7.2 Request for Appropriation of Measure C funds for Construction. The City of Concord is requesting the appropriation of $270,000 for construction activities on Ygnacio Valley Road Slide Repair project. Resolution #08-05-P. ( Attachment – Action)
8. Selection of Software Consultant. The Authority authorized Request for Qualifications 08-2 to obtain audit services of a software selection consultant to analyze the Authority’s information system needs, develop system specifications, and obtain proposals from software companies most suitable for the Authority’s business processes and capital project focus. Staff is recommending that the APC authorize staff to evaluate the software selection proposals, select a finalist, negotiate terms, and return to the APC in April with a contract recommendation. ( Attachment - Action)
9. Annual Acknowledgement of Respect in the Workplace Policy. The Authority has an administrative policy to provide a work environment that encourages respect and freedom from harassment and discrimination. Employees and Commissioners are required to be briefed on the policy and sign an acknowledgement on an annual basis. ( Attachment - Action)
10. Authorization to Amend Agreement # 148 with Public Financial Management (PFM).* The Authority receives financial advisory services from PFM. Most recently, PFM assisted the Authority with the feasibility of a third bond issuance for the Measure J Strategic Plan. The contract with PFM has expired and it is recommended that the Authority retain PFM for the next two years. ( Attachment Action)
11. Authorization to Amend Agreement #221 with Bartel Associates for Other Post Employment Benefits Consulting Services.* In January 2007 the Executive Director entered into a contract with Bartel Associates for actuarial consulting services related to Other Post Employment Benefits (OPEB). The final billing from Bartel Associates of $12,375 exceeded the original estimate of $8,000 due to additional work requested by the Authority. ( Attachment - Action)
12. I-80/San Pablo Dam Road (Measure J Project No. 7002). Staff requests authorization to 1) approve Amendment No. 1 to Cooperative Agreement 07W.01 with the City of San Pablo and 2) to enter into Agreement No. 245 with Contra Costa County for right-of-way services on the I-80/San Pablo Dam Road Interchange Improvement project in the amount not to exceed $100,000 ( Attachment – Action)
13. Authorization to Issue Request for Qualifications #08-3 for Revenue Study. Staff is requesting authorization to issue Request for Qualifications #08-3 for an East County Revenue Study. The study will examine revenue forecasts of fees related to the East Contra Costa Regional Fee and Financing Authority program. The data from this study will assist the Authority in evaluating the cash flow requirements for the SR-4 East and Bypass projects. (No Attachment - Action)
State Route 4 (w) Gap Closure Project – Amendment No. 12 to Contract #87 with Contra Costa County for Right of Way Services (Project 1501). Staff seeks authorization to augment Agreement No. 87 by $63,000 to include additional Right of Way closeout activities and fence repairs at the Muir Heritage Land Trust goldfields site. ( Attachment - Action)
End of Consent Calendar
REGULAR AGENDA ITEMS:
15. Legislation. Staff will provide an update on developments pertaining to the Authority’s 2008 Legislative Program, including, potential amendments to SB 375 (incorporation of a greenhouse gas emissions component into the Regional Transportation Plans); California Transportation Commission RTP guidelines; discussion on the Governor’s proposed budget. Action may be taken on any item listed or on any legislation pertaining to the Authority’s legislative program. (No Attachment – Action to be Determined)
16. FY 2007-08 Mid-Year Budget Adjustment. Each year the Authority considers mid-year amendments to the budget based on updated revenues and expenditures for the fiscal year. Several revisions are recommended for the FY 2007-08 budget. ( Attachment - Action)
17. Selection of Authority’s Independent Auditor. The Authority authorized Request for Proposal No. 08-01 to obtain audit services for the Authority’s financial statements and perform other required audit tasks. Proposals have been received from 5 firms and evaluated by a review committee. The final tabulation of all criteria scoring supports Maze & Associates as the finalist from this process. Staff is seeking direction to begin contract negotiations with Maze & Associates. ( Attachment - Action)
18. State Route 24 - Caldecott Tunnel Improvement Project (Project No. 1698). Project Status Report – Project staff will provide an update on project activities undertaken since the last presentation to the APC in October 2007. ( Attachment-Information)
19. 2007 Measure J Strategic Plan: When the Authority adopted the Strategic Plan in December, it agreed to re-visit the language included in the adoption resolution related to programming of future STIP funds for East County projects. Resolution #07-24-P (rev. 1). ( Attachment - Action)
20. Correspondence.
21. Other Business.
22. Adjournment to next meeting. The next regular meeting is proposed for Thursday, April 3, 2008 at 8:30 am.
Note: Please retain this packet for the Authority meeting. In general, complete back-up material is provided with the standing committee packets. The Authority agenda packet contains summary information only.
SHUTTLE SERVICE: With 24-hour notice, a County Connection Link shuttle can be available at the Pleasant Hill BART station for the Administration & Projects, Planning, and Full Authority meetings. To arrange for the shuttle service, call: Danice Rosenbohm at 925-256-4722, NO LATER THAN 24
HOURS PRIOR TO THE MEETING. Con el aviso de 24-horas, una County Connection Link Shuttle puede estar desponible en la estacion de Pleasant Hill BART para las asambleas horaria. Para arreglar para el servicio de lanzadera, llame: Danice Rosenbohm en 925-256-4722, NO MAS ADELANTE DE 24 HORAS ANTES DE LA ASSEMBLEA.
TRANSLATION SERVICES: If you require a translator to facilitate testimony to the Authority, please contact Danice at 256-4722 no later than 48 hours in advance of the scheduled meeting. Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Danice al (925) 256-4722, 48 horas antes de la asamblea.
ADA COMPLIANCE: This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act (Cal. Govt. Code Sec. 54954.2). Persons requesting a disability-related modification or accommodation should contact Danice Rosenbohm at 925-256-4722 during regular business hours, at least 24 hours prior to the time of the meeting.
*Footnote: "In accordance with Government Code Section 84308, no Commissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7. Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision."
"A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner. No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law."