CONTRA COSTA TRANSPORTATION AUTHORITY
ADMINISTRATION AND PROJECTS COMMITTEE (APC)
COMMISSIONERS: Dave Hudson, Chair Maria Viramontes, Vice Chair Janet Abelson Susan Bonilla David Durant Donald P. Freitas Federal Glover Brad Nix Julie Pierce Karen Stepper Don Tatzin EX-OFFICIO MEMBERS: Amy Worth, MTC Gail Murray, BART Joe Wallace, Bus Operators
AGENDA
(Full APC packet with backup is available at: www.ccta.net)
MEMBERS: Karen Stepper – Chair, Donald Freitas – Vice Chair, Julie Pierce, Don Tatzin, and Maria Viramontes
DATE: Thursday, April 3, 2008
TIME: 8:30 am.
LOCATION: Hookston Square, 3478 Buskirk Ave., #100, Pleasant Hill, CA 94523
A. CONVENE MEETING: Karen Stepper, Chair
B. PUBLIC COMMENT: Members of the public are invited to address the Committee regarding any item not listed on the agenda. Please complete a speaker card in advance of the meeting and hand it to a member of the staff.
C. MINUTES: Minutes of the APC Meeting held on March 3, 2008. ( Attachment-Action )
CONSENT CALENDAR ITEMS:
1. Monthly Project Status Report. ( Attachment-Information )
2. Warrants Issued for Month of February. This report also includes the summary of payroll and benefits costs by organizational unit. ( Attachment-Information )
3. Monthly Investment Report for February 2008. The Authority’s Investment Policy requires this report. ( Attachment-Information )
4. Replacement of Digital Copier. The 5-year lease term for the existing copier ends on May 14, 2008. The copier is due for replacement and staff is seeking authorization to issue a Request for Proposals to obtain competitive bids for a new digital copier. ( Attachment - Action )
5. Authorization to Issue Request for Qualifications for Website Services. Staff is requesting authorization to issue Request for Qualifications #08-4 to provide support services in maintaining the Authority’s website. The services will address updating text content, photos, events, and topical matters of interest to Authority. Staff will return with a vendor recommendation at a future APC meeting. (No Attachment - Action)
6. Voluntary Flexible Spending Account for Authority Employees. Staff seeks authorization to establish a “Flexible Spending Account” (FSA) which would permit employees to set aside funds on a pre-tax basis to pay for medical expenses that are not covered by the employer’s health plan. FSA plans can also used for dependent care expenses and qualifying commute expenses. ( Attachment - Action )
7. Employee Travel Report. Pursuant to the Authority’s new travel policy, out of state travel is approved by the Executive Director and reported to the APC. ( Attachment - Action )
8. Authorization to Amend the Memorandum of Understanding (MOU) among the East County Jurisdictions, Tri Delta Transit, BART and the Authority relative to eBART Ridership Development Plans. This amendment removes the County and the Cities of Brentwood and Oakley as parties to the MOU because they no longer need to prepare Ridership Development Plans. ( Attachment - Action )
9. Caldecott Tunnel Fourth Bore Improvement Project (Project No. 1698).* Staff seeks approval of Amendment #3 to Consulting Services Agreement No. 175 with Parsons to reflect a new overhead rate. ( Attachment - Action )
10. Measure J – San Ramon School Bus Program – Revision #1 to Resolution #06-02-P and Amendment #1 to Cooperative Agreement No. 21S.01. The Town of Danville has requested approval of an increase of $50,000 in Measure J funds authorized for development of the San Ramon School Bus Program. ( Attachment - Action )
11. Quarterly Project Funding Plans – Major State Highways. The quarterly report on the status of ongoing consultant project-related contracts as well as on key project funding issues is attached. ( Attachment-Information )
End of Consent Calendar
REGULAR AGENDA ITEMS:
12. Legislation. Action may be taken on any item listed or on any legislation pertaining to the Authority’s legislative program. ( Attachment – Action to be Determined )
13. Software Selection Consultant Contract. Qualifications from four firms have been evaluated and staff recommends contracting with Schafer Consulting. Staff and the consultant will provide the APC with an overview of the software selection process, timeline and preliminary budget for the software implementation. ( Attachment - Action )
14. State Route 4 (e) Widening Project – Somersville to SR160 (Project 1407)*.
14.1 Overall Project Status Report. Staff will make a presentation to the APC on the overall project development and schedule. (No Attachment – Information)
14.2 Regional Measure 2 Bridge Toll Funds. Staff seeks authorization to submit allocation request for MTC for $5.3 million. Resolution #08-06-P.
( Attachment - Action )
14.3 Amendment No. 2 to Agreement No. 202 with Mark Thomas & Company.* Staff seeks authorization to amend Consulting Agreement No. 202 to increase the not-to-exceed amount by $251,000 for additional out of scope services to perform final design services for the eBART structures in the median of Route 4. ( Attachment - Action )
14.4 Amendment No. 2 to Agreement No. 203 with BKF.* Staff seeks authorization to amend Consulting Agreement No. 203 to increase the not-to-exceed amount by $261,000 for additional out of scope services to perform final design services for the eBART structures in the median of Route 4. ( Attachment - Action )
14.5 Amendment No. 2 to Agreement No. 204 with TY Lin.* Staff seeks authorization to amend Consulting Agreement No. 204 to increase the not-to-exceed amount by $531,000 for additional out of scope services to perform final design services for the eBART structures in the median of Route 4. ( Attachment - Action )
15. Draft Salary and Benefit Study. The Authority approved a contract with Koff & Associates to perform a salary and benefit study of Authority positions. The draft results will be discussed with the APC. The study compares Authority salary and benefit data against the average and median of twelve other public agencies. ( Attachment – Action )
16. Correspondence.
17. Other Business.
18. Adjournment to next meeting. The next regular meeting is proposed for Thursday, May 1, 2008 at 8:30 am.
Note: Please retain this packet for the Authority meeting. In general, complete back-up material is provided with the standing committee packets. The Authority agenda packet contains summary information only.
SHUTTLE SERVICE: With 24-hour notice, a County Connection Link shuttle can be available at the Pleasant Hill BART station for the Administration & Projects, Planning, and Full Authority meetings. To arrange for the shuttle service, call: Danice Rosenbohm at 925-256-4722, NO LATER THAN 24 HOURS PRIOR TO THE MEETING. Con el aviso de 24-horas, una County Connection Link Shuttle puede estar desponible en la estacion de Pleasant Hill BART para las asambleas horaria. Para arreglar para el servicio de lanzadera, llame: Danice Rosenbohm en 925-256-4722, NO MAS ADELANTE DE 24 HORAS ANTES DE LA ASSEMBLEA.
TRANSLATION SERVICES: If you require a translator to facilitate testimony to the Authority, please contact Danice at 256-4722 no later than 48 hours in advance of the scheduled meeting. Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Danice al (925) 256-4722, 48 horas antes de la asamblea.
ADA COMPLIANCE: This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act (Cal. Govt. Code Sec. 54954.2). Persons requesting a disability-related modification or accommodation should contact Danice Rosenbohm at 925-256-4722 during regular business hours, at least 24 hours prior to the time of the meeting.
*Footnote: "In accordance with Government Code Section 84308, no Commissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7. Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision."
"A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner. No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law."