CONTRA COSTA TRANSPORTATION AUTHORITY
ADMINISTRATION AND PROJECTS COMMITTEE (APC)
COMMISSIONERS: Dave Hudson, Chair Maria Viramontes, Vice Chair Janet Abelson Susan Bonilla David Durant
Donald P. Freitas Federal Glover Brad Nix Julie Pierce Karen Stepper Don Tatzin
EX-OFFICIO MEMBERS: Amy Worth, MTC Gail Murray, BART Joe Wallace, Bus Operators
AGENDA
(Full APC packet with backup is available at: www.ccta.net)
MEMBERS: Karen Stepper – Chair, Donald Freitas – Vice Chair, Julie Pierce, Don Tatzin, and Maria Viramontes
DATE: Thursday, June 5, 2008 TIME: 8:30 am.
LOCATION: Hookston Square, 3478 Buskirk Ave., #100, Pleasant Hill, CA 94523
A. CONVENE MEETING: Karen Stepper, Chair
B. PUBLIC COMMENT: Members of the public are invited to address the Committee regarding any item not listed on the agenda. Please complete a speaker card in advance of the meeting and hand it to a member of the staff.
C. MINUTES: Minutes of the APC Meeting held on May 1, 2008. ( Attachment-Action )
CONSENT CALENDAR ITEMS:
1. Monthly Project Status Report. ( Attachment-Information )
2. Warrants Issued for Month of April 2008. This report also includes the summary of payroll and benefits costs by organizational unit. (Attachment-Information)
3. Monthly Investment Report for April 2008. The Authority’s Investment Policy requires this report. (Attachment-Information)
4. 2007 Measure J Strategic Plan – Amendment No. 1: Amendment No. 1 to Measure J Strategic Plan reprograms $5.5 million from the Waterworld Parkway Bridge (Project #24008) to two new projects: Ygnacio Valley Road Permanent Restoration – Phase 2 (New Project #24027) and Clayton Road/Treat Blvd./Denkinger Rd. Intersection Capacity Improvements (New Project #24028). It also reprograms $3 million from the I-680 Carpool Lane Gap Closure (Project 8001) to the I-680 SB HOV Lane Extension (Restripe) Project (New Project #8002). Resolution #08-08-P (Attachment – Action)
5. City of Concord – Ygnacio Valley Road Permanent Restoration – Phase 2 (Project #24027). The City of Concord is requesting an appropriation of $500,000 in Measure J funds for environmental clearance work and preliminary engineering for the Ygnacio Valley Road Permanent Restoration – Phase 2 project. Staff recommends approval of the appropriation request and is requesting authorization to enter into Cooperative Agreement No. 24C.01 with the City of Concord. Resolution #08-01-PJ. (Attachment – Action)
6. State Route 4 (w) Gap Closure Project (Project 1501). Staff seeks authorization to augment Consultant Agreement #118 with URS Corporation by $119,252 to provide additional Right of Way Engineering Services. (Attachment - Action )
7. Lamorinda School Bus Program (Project 1603). The Lamorinda School Bus Transportation Authority (LSBTA) is requesting an appropriation of $1,033,976 in Measure C funds for FY2008-09. Resolution #08-07-P. (Attachment - Action)
8. Approval of Consultant Services Agreement No. 249 with Economic & Planning Systems, Inc. for a Transportation Regional Fee Study. The Authority authorized Request for Qualifications 08-3 to evaluate and forecast revenues derived from transportation impact fees collected from jurisdictions in East Contra Costa County. Qualifications from two firms have been evaluated and staff recommends contracting with Economic & Planning Systems, Inc. (EPS). (Attachment - Action)
9. Authorization to Issue Request for Proposal No. 08-7 for a Financial Management Information System. The Authority authorized a contract with Schaffer Consulting to develop a Request for Proposal (RFP) for a new Financial Management Information System (FMIS). The RFP has been completed and staff is seeking authorization from the APC to issue the RFP. (Attachment - Action)
10. Selection of Local Agencies and Consulting Firms for FY 2007-08 Measure C Compliance Audit. Each year, the three recipients of Measure C funds are selected for a Compliance Audit consistent with Authority policy. The compliance audits are performed by an independent auditor to assure that Measure C funds have been expended in accordance with specified purposes. (Attachment-Action)
11. Review of the Authority's Investment Policy for FY 2008-09. Authority procedures require an annual review of the agency’s Investment Policy. The policy is reviewed by the Chief Financial Officer and the Authority’s Investment Advisor, Public Financial Management (PFM). The review has been completed and no changes or amendments are recommended for the next fiscal year. Resolution #08-02-A. (Attachment - Action)
12. Office Procedure No. 8 – Reimbursement of Travel, Conference, Training, Education and Other Business Expenses. Office Procedure No. 8 has been revised to conform with existing practices to encourage staff development, including job-related professional affiliations and education. (Attachment - Information)
13. Paper Reduction Strategies. The Authority is expanding the use of electronic documents, email, and its website as strategies to reduce paper, postage, and handling costs. (Attachment - Information)
14. Approval of Consultant Services Agreement No. 250 with CirclePoint for Website Maintenance Services. The Authority authorized Request for Qualifications 08-4 to obtain consulting services to provide support services in maintaining the Authority’s website. Qualifications from three firms have been evaluated and staff recommends contracting with CirclePoint with Marqui as a subcontractor. (Attachment - Action)
15. Legislation. At the request of the committee, staff will provide information on any legislative items pertaining to the Authority’s 2008 legislative program. In addition, staff has reviewed AB 983 (Ma), which potentially limits the ability of public agencies to bring claims against contractors for errors in design documents, and has requested further information from the Authority’s attorneys concerning the bill’s provisions. At the request of the committee, staff will present information on this bill to the APC or will defer the presentation to the June Authority meeting. Action may be taken on this or on any legislation pertaining to the Authority’s legislative program. (Attachment – Action to be Determined)
End of Consent Calendar
REGULAR AGENDA ITEMS:
16. FY 2008-09 Final Budget for the Contra Costa Transportation Authority and Congestion Management Agency. Last month the preliminary budget was presented for review and comment. Changes suggested by the APC and Authority have been incorporated into the Final Budget and will be highlighted by staff at the meeting. Resolution #08-03-A. (Attachment – Action)
17. 2008 State Transportation Improvement Program (STIP). Staff will provide an update on the adoption of the 2008 STIP, the deferral of STIP requests for the Corridor Mobility Improvement Account (CMIA), Infrastructure Bond Projects, and possible strategies if the Authority’s three CMIA projects do not obtain the additional STIP funding. (No Attachment – Information Only)
18. Proposed “Regional” High Occupancy Toll (HOT) Lanes Network in the 2009 Regional Transportation Plan (RTP): Issues and Options. MTC staff are proposing a “regional” HOT lane network in the 2009 RTP. Staff will discuss policy implications and seek guidance from the APC (Attachment – Action to be Determined)
CLOSED SESSION
19. Closed Session: The Authority will hold a closed session concerning pending litigation pursuant to Government Code Section 54956.9: Significant exposure to litigation pursuant to subdivision (b) and (c) of Section 54956.9 (1 case). (No Attachment-Action to be Determined)
END CLOSED SESSION
RECONVENE IN OPEN SESSION
20. Caldecott Fourth Bore – Status of Settlement Agreement. In February, the Authority agreed to advance $2M for enhancements in the Route 24 corridor in Oakland, as part of a proposed settlement agreement with Oakland, with the possibility of an additional $2M, if necessary. Staff recommends the additional $2M, conditioned upon a commitment by ACCMA to program $2M in the 2010 STIP to Contra Costa County. (Attachment – Action)
21. Staff Compensation Workshop. The APC has requested a workshop to discuss strategies related to overall compensation for Authority employees and related human resource administrative policies. To assist the APC with its workshop, staff has posed six questions for discussion. The APC may take action on the recommendations and proposals brought forward during the workshop. (Attachment – Action to be Determined)
22. Correspondence.
23. Other Business.
24. Adjournment to next meeting. The next regular meeting is proposed for Thursday, July 3, 2008 at 8:30 am.
Note: Please retain this packet for the Authority meeting. In general, complete back-up material is provided with the standing committee packets. The Authority agenda packet contains summary information only.
SHUTTLE SERVICE: With 24-hour notice, a County Connection Link shuttle can be available at the Pleasant Hill BART station for the Administration & Projects, Planning, and Full Authority meetings. To arrange for the shuttle service, call: Danice Rosenbohm at 925-256-4722, NO LATER THAN 24 HOURS PRIOR TO THE MEETING. Con el aviso de 24-horas, una County Connection Link Shuttle puede estar desponible en la estacion de Pleasant Hill BART para las asambleas horaria. Para arreglar para el servicio de lanzadera, llame: Danice Rosenbohm en 925-256-4722, NO MAS ADELANTE DE 24 HORAS ANTES DE LA ASSEMBLEA.
TRANSLATION SERVICES: If you require a translator to facilitate testimony to the Authority, please contact Danice at 256-4722 no later than 48 hours in advance of the scheduled meeting. Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Danice al (925) 256-4722, 48 horas antes de la asamblea.
ADA COMPLIANCE: This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act (Cal. Govt. Code Sec. 54954.2). Persons requesting a disability-related modification or accommodation should contact Danice Rosenbohm at 925-256-4722 during regular business hours, at least 24 hours prior to the time of the meeting. *Footnote: "In accordance with Government Code Section 84308, no Commissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7. Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision." "A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner. No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law."