COMMISSIONERS: Dave Hudson, Chair Maria Viramontes, Vice Chair Janet Abelson Susan Bonilla
David Durant Donald P. Freitas Federal Glover Brad Nix Julie Pierce Karen Stepper Don Tatzin
EX-OFFICIO MEMBERS: Amy Worth, MTC Gail Murray, BART Joe Wallace, Bus Operators
ADMINISTRATION AND PROJECTS COMMITTEE (APC)
AGENDA
(Full APC packet with backup is available at: www.ccta.net)
MEMBERS: Karen Stepper – Chair, Donald Freitas – Vice Chair, Julie Pierce, Don Tatzin, and Maria Viramontes
DATE: Thursday, July 3, 2008
TIME: 8:30 am.
LOCATION: Hookston Square, 3478 Buskirk Ave., #100, Pleasant Hill, CA 94523
A. CONVENE MEETING: Karen Stepper, Chair
B. PUBLIC COMMENT: Members of the public are invited to address the Committee regarding any item not listed on the agenda. Please complete a speaker card in advance of the meeting and hand it to a member of the staff.
C. MINUTES: Minutes of the APC Meeting held on June 5, 2008. (Attachment-Action)
CONSENT CALENDAR ITEMS:
1. Monthly Project Status Report. (Attachment-Information)
2. Warrants Issued for Month of May 2008. This report also includes the summary of payroll and benefits costs by organizational unit. (Attachment-Information)
3. Monthly Investment Report for May 2008. The Authority’s Investment Policy requires this report. (Attachment-Information)
4. Modifications to Existing Resolutions. Consistent with Authority policy, appropriation resolutions may be modified to extend their expiration date or reflect actual construction bid amounts, or be terminated if the activity that was funded has been completed. Recommended changes are summarized. (Attachment - Action)
5. Listing of Construction Change Orders (CCOs) that exceed $25,000.* Authority policy requires that this list be submitted to the APC for information. (Attachment-Information)
6. 2007 Measure J Strategic Plan – Amendment No. 2. Amendment No. 2 to the Measure J Strategic Plan reprograms $5 million from the I-80/San Pablo Dam Road Interchange (Project #7002) to the I-80 Integrated Corridor Mobility project (Project #7005). Resolution #08-09-P (Attachment – Action)
7. I-80 Integrated Corridor Mobility (Project #7005) – Authorization to Enter into Cooperative Agreement No. 07W.03 with the Alameda County Congestion Management Agency. Staff seeks authorization to enter into Cooperative Agreement No. 07W.03 with the Alameda County Congestion Management Agency detailing the funding and management roles of each agency with respect to project development. (Attachment - Action)
8. Quarterly Project Funding Plans – Major State Highways. The quarterly report on the status of ongoing consultant project-related contracts as well as on key project funding issues is attached. (Attachment-Information)
9. I-80 Corridor – Central Avenue Project – Amendment No. 1 to Consulting Services Agreement #214 with PB Americas for project planning, conceptual engineering and environmental clearance.* Staff seeks authorization to amend the scope of Consulting Services Agreement No. 214. (Attachment - Action)
10. Purchase of New Digital Copier. Staff seeks authorization to purchase a new digital copier from Canon, Inc. (Attachment - Action)
End of Consent Calendar
REGULAR AGENDA ITEMS:
11. I-80/Hilltop Overcrossing Project. Caltrans plans to replace the current eastbound Hilltop Drive Overcrossing on I-80 to conform to current seismic design standards. The freeway will need to be fully closed on a Saturday evening from 9:00 pm to Sunday at 11:00 am in both directions due to traffic safety and structure stability. Caltrans staff will present an overview of the project, how it intends to engage the public, and establish detours. (No Attachment – Information)
12. Legislation. Action may be taken on any item listed or on any legislation pertaining to the Authority’s legislative program. (Attachment – Action to be Determined)
13. State Route 4 (e) Widening Project - Loveridge to Somersville - Union Pacific Railroad (UPRR) Team Track Facility. (Project 1406).
13.1. Completion of Negative Declaration under the California Environmental Quality Act (CEQA). The Initial Study for the Team Track Facility has been completed. Staff recommends that the Authority, as Lead Agency, adopt the Negative Declaration and file a Notice of Determination. Resolution #08-11-P. (Attachment - Action)
13.2. C&M Agreement. Staff seeks authorization to enter into a Construction, Maintenance and Property Disposition Agreement (C&M) Agreement with UPRR relative to the replacement of the Loveridge spur. Agreement No. 14.06.00. (Attachment - Action)
13.3. Amendment No. 2 to Agreement No. 206 with TranSystems.* Staff seeks authorization to amend the scope of Consulting Services Agreement No. 206 for additional PS&E final design services which were not anticipated when the initial scope of work was negotiated, to increase the total contract amount by $18,600, and extend the term of the Agreement through June 30, 2009. (Attachment - Action)
13.4. Authorization to Advertise UPRR Team Track Facility Construction. Staff seeks authorization to request bids for construction of the Union Pacific Railroad (UPRR) Team Track Facility. Resolution #08-10-P. (Attachment - Action)
CLOSED SESSION
14. Annual Review of Executive Director. The Authority will hold a closed session, under Government Code §54957 concerning salaries and compensation and to consider employee appointment, employment, evaluation of performance, or dismissal. (No Attachment - Action to be determined)
RECONVENE IN OPEN SESSION
15. Correspondence.
16. Other Business.
17. Adjournment to next meeting. The next regular meeting is proposed for Thursday, September 4, 2008 at 8:30 am.
Note: Please retain this packet for the Authority meeting. In general, complete back-up material is provided with the standing committee packets. The Authority agenda packet contains summary information only.
SHUTTLE SERVICE: With 24-hour notice, a County Connection Link shuttle can be available at the Pleasant Hill BART station for the Administration & Projects, Planning, and Full Authority meetings. To arrange for the shuttle service, call: Danice Rosenbohm at 925-256-4722, NO LATER THAN 24 HOURS PRIOR TO THE MEETING. Con el aviso de 24-horas, una County Connection Link Shuttle puede estar desponible en la estacion de Pleasant Hill BART para las asambleas horaria. Para arreglar para el servicio de lanzadera, llame: Danice Rosenbohm en 925-256-4722, NO MAS ADELANTE DE 24 HORAS ANTES DE LA ASSEMBLEA.
TRANSLATION SERVICES: If you require a translator to facilitate testimony to the Authority, please contact Danice at 256-4722 no later than 48 hours in advance of the scheduled meeting. Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Danice al (925) 256-4722, 48 horas antes de la asamblea.
ADA COMPLIANCE: This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act (Cal. Govt. Code Sec. 54954.2). Persons requesting a disability-related modification or accommodation should contact Danice Rosenbohm at 925-256-4722 during regular business hours, at least 24 hours prior to the time of the meeting.
*Footnote: "In accordance with Government Code Section 84308, no Commissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7. Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision."
"A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner. No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law."