CONTRA COSTA TRANSPORTATION AUTHORITY

 

ADMINISTRATION AND PROJECTS COMMITTEE (APC)

 

COMMISSIONERS: Charlie Abrams, Chair     Dave Hudson, Vice Chair        Janet Abelson           Susan Bonilla               Donald P. Freitas Federal Glover                Brad Nix    Julie Pierce                      Karen Stepper                         Don Tatzin                Maria Viramontes        

EX-OFFICIO MEMBERS:                               Amy Worth, MTC                     Gail Murray, BART   Joe Wallace, Bus Operators

 

AGENDA

(Full APC packet with backup is available at:  www.ccta.net)

 

MEMBERS:             Maria Viramontes – Chair, Karen Stepper – Vice Chair, Donald Freitas, Julie Pierce, and Don Tatzin

DATE:                     Thursday, September 6, 2007                 

TIME:                      8:30 am.   

LOCATION:           Hookston Square, 3478 Buskirk Ave., #100, Pleasant Hill, CA  94523

A.                 CONVENE MEETING:  Maria Viramontes, Chair

B.                 PUBLIC COMMENT: Members of the public are invited to address the Committee regarding any item not listed on the agenda.  Please complete a speaker card in advance of the meeting and hand it to a member of the staff.

C.                 MINUTES:  Minutes of the APC Meeting held on July 5, 2007.  (Attachment-Action)

 

CONSENT CALENDAR ITEMS:       

 

1.                  Monthly Project Status Report.  (Attachment-Information)

 

2.                  Warrants Issued for Months of June and July.  This report also includes the summary of payroll and benefits costs by organizational unit.  (Attachment-Information)

 

3.                  Monthly Investment Transactions Reports for June and July 2007.  State law, and the Authority’s Investment Policy require this report. (Attachment-Information)

 

4.                  Quarterly Financial Report for the Quarter Ended June 20, 2007.  This is also presented in accordance with regulations and the Authority’s Investment Policy. (Summary Attachment-Information)

 

5.                  Modifications to Existing Resolutions.  Consistent with Authority policy, appropriation resolutions may be modified to extend their expiration date or reflect actual construction bid amounts, or be terminated if the activity that was funded has been completed.  Recommended changes are summarized.  (Attachment - Action)

 

6.                  State Route 4 (e) Widening Project – Loveridge Road to State Route 160  (Project 1406).  Amendment No. 7 to Consultant Agreement No. 136 with Parsons.*   Staff seeks authorization to enter into Amendment No. 7 to Agreement No. 136 with Parsons.  The amendment is necessary to include additional consultant activities required to prepare addenda to the already-approved environmental document to allow a wider median for future transit.  Agreement No. 136, Amend. 7.  (Attachment - Action)

 

7.                  State Route 4 (e) Widening Project – Willow Pass Grade Lowering/Bailey Road Interchange (Projects 1401 & 1402).  Two environmental mitigation basins were required to be established in the mid-1990s when these two widening projects were approved.  Monitoring has been successfully completed, and staff is working on an agreement to transfer title and long term stewardship to the Agricultural and Natural Resources Trust of Contra Costa.  It is anticipated that the necessary agreements will be recommended for approval in November.  In the meantime, an augmentation of one resolution is necessary for the County staff to prepare the transfer documents.  Resolution #93-29-P (rev.7) (Attachment - Action)

 

8.                  State Route 4 (e) Widening Project – Loveridge Road to Somersville Road.  (Project 1406)

 

8.1        Pump Station – Amendment No. 2 to Agreement No. 197 with PB Americas, Inc.*  This amendment modifies Exhibit D – Compensation, Invoicing and Payment to include additional reimbursable direct costs.   (Attachment - Action)

 

8.2        Amendment No. 1 to Agreement No. 206 with TranSystems Corporation.*  Staff seeks authorization to augment Agreement No. 206 by $14,000 to include additional out-of-scope utility design work.  (Attachment – Action)

 

9.                  Measure C 2005 Strategic Plan - Amendment No. 6.   At the request of the County, this amendment reprograms Measure C funds (~$125,762) from the Pleasant Hill Road - Taylor Blvd. Realignment (Project 1213) to the Contra Costa Blvd. Signal Coordination Project (New Project 1221).  Both TRANSPAC and SWAT concurred with this request at their July meetings.  Resolution #07-12-P.  (Attachment - Action)

 

10.              City of Pleasant Hill – Contra Costa Blvd. Signal Coordination (Project 1221).  The City of Pleasant Hill is requesting appropriation of $125,762 for the Contra Costa Blvd Signal Coordination Project – construction phase.  Staff recommends approval of Resolution #07-14-P.  Resolution #07-14-P.  (Attachment - Action)

 

11.              Data and Voice Communications: Approval of TelePacific as the New Telephone Vendor, and Update on Data Line Provider.*  Staff recommends approval of a three-year contract with TelePacific to provide telephone service, consistent with the attached summary sheet, at a cost of $537.27 per month for 5000 minutes of service.  (Attachment - Action) 

 

12.              Amendments to Contracts for Temporary Personnel Support in the Areas of: (1) Information Technology Support; (2) Database Administration; and (3) Chief Financial Officer.*  Staff has retained temporary personnel support in the three subject areas.  Staff seeks to amend those contracts beyond the $10,000 level that staff is authorized to expend without Authority approval.  (Attachment - Action)

 

13.              Authorization for the Engineering Manager to Attend RailVolution Conference.  The Executive Director seeks Board authorization for conference registration and travel expenses in an approximate amount of $1875.  The Authority’s Administrative Code requires that the Executive Director report any costs for Authority-related training which exceeds $500.  (Attachment - Action)

 

14.              Authority Health Care Contributions to CalPERS Health Insurance Premiums.  CalPERS revises its health care plans and premiums each calendar year.  The state accordingly adjusts its employer contributions for the revised plans.  Authority Resolution 02-10-A states that, by policy, the Authority matches the state’s contribution levels for select employees and annuitants, and this policy was reaffirmed in the 2007-08 Salary and Benefits Resolution 07-03-A.  Information is provided on the increased premium costs and increased Authority contributions for 2008.  (Attachment - Information)
 

End of Consent Calendar

 

REGULAR AGENDA ITEMS:

 

15.              Legislation.  Action may be taken on any item listed or on any legislation pertaining to the Authority’s legislative program.   (Attachment – Action to be Determined)

 

16.              Contract with California Public Employees Retirement System (CalPERS) for Prefunding Post Retirement Health Care Benefits.  Under the Provisions of Governmental Accounting Standards Board (GASB) Regulation 45, public agencies are now required to identify unfunded future liabilities for other post-retirement employment benefits (OPEB) including health care.  (Attachment - Action)

 

17.              I-680 Auxiliary Lanes Project -  Bid Results and Recommendation to Award Construction for Landscaping (Project 1106).*  Staff seeks authorization for the Executive Director to enter into a construction contract with the apparent low bidder.  Resolution #07-13-P.  (Attachment – Action)

 

18.              2008 State Transportation Improvement Program (STIP).   Twenty nine applications totaling $248 million were submitted in response to the Call for Projects issued by the Authority in June.  Staff will present the STIP fund estimate (if available) and the Technical Coordinating Committee (TCC) project recommendations. (Attachment - Action).

 

19.              Correspondence.

 

20.              Other Business.

 

21.              Adjournment to next meeting.  The next regular meeting is proposed for Thursday, October 4, 2007 at 8:30 am.

 

Note:          Please retain this packet for the Authority meeting.  In general, complete back-up material is provided with the standing committee packets.  The Authority agenda packet contains summary information only.

 

 

SHUTTLE SERVICE:   With 24-hour notice, a County Connection Link shuttle can be available at the Pleasant Hill BART station for the Administration & Projects, Planning, and Full Authority meetings.  To arrange for the shuttle service, call:  Danice Rosenbohm at 925-256-4722, NO LATER THAN 24 HOURS PRIOR TO THE MEETING.  Con el aviso de 24-horas, una County Connection Link Shuttle puede estar desponible en la estacion de Pleasant Hill BART para las asambleas horaria. Para arreglar para el servicio de lanzadera, llame:  Danice Rosenbohm en 925-256-4722, NO MAS ADELANTE DE 24 HORAS ANTES DE LA ASSEMBLEA.

 

TRANSLATION SERVICES:  If you require a translator to facilitate testimony to the Authority, please contact Danice at 256-4722 no later than 48 hours in advance of the scheduled meeting.  Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Danice al (925) 256-4722, 48 horas antes de la asamblea.

 

ADA COMPLIANCE:  This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act (Cal. Govt. Code Sec. 54954.2).  Persons requesting a disability-related modification or accommodation should contact Danice Rosenbohm at 925-256-4722 during regular business hours, at least 24 hours prior to the time of the meeting.

 

*Footnote:  "In accordance with Government Code Section 84308, no Commissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final  decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7.  Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision." 

 

"A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner.  No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law."