CONTRA COSTA TRANSPORTATION AUTHORITY

ADMINISTRATION AND PROJECTS COMMITTEE (APC)

AGENDA

(Full APC packet with backup is available at:  www.ccta.net)

MEMBERS:             Maria Viramontes – Chair, Karen Stepper – Vice Chair, Donald Freitas, Julie Pierce, and Don Tatzin

DATE:                     Thursday, November 1, 2007                 

TIME:                      8:30 am.   

LOCATION:           Hookston Square, 3478 Buskirk Ave., #100, Pleasant Hill, CA  94523

A.                 CONVENE MEETING:  Maria Viramontes, Chair

B.                 PUBLIC COMMENT: Members of the public are invited to address the Committee regarding any item not listed on the agenda.  Please complete a speaker card in advance of the meeting and hand it to a member of the staff.

C.                 MINUTES:  Minutes of the APC Meeting held on October 4, 2007.  (Attachment-Action)

CONSENT CALENDAR ITEMS:       

1.                  Monthly Project Status Report.  (Attachment-Information)

2.                  Warrants Issued for Month of September.  This report also includes the summary of payroll and benefits costs by organizational unit.  (Attachment-Information)

3.                  Monthly Investment Transactions Report for September 2007.  State law, and the Authority’s Investment Policy require this report. (Attachment-Information)

4.                  Modifications to Existing Resolutions.  Consistent with Authority policy, appropriation resolutions may be modified to extend their expiration date or reflect actual construction bid amounts, or be terminated if the activity that was funded has been completed.  Recommended changes are summarized.  (Attachment - Action)

4.1       East Contra Costa Regional Fee and Financing Authority:  Request to Increase Funds to East Contra Costa Regional Fee and Financing Authority (ECCRFFA ) for the State Route 4 Bypass – Segments 1 and 3 and Laurel Road Extension.  Staff seeks authorization to appropriate an additional $10,000,000 in advance Measure J funds, per Cooperative Agreement No. 14.00.01-J.  Resolution #07-07-PJ (rev. 1)  (Attachment - Action)

5.                  Listing of Construction Change Orders (CCOs) that exceed $25,000.*  Authority policy requires that this list be submitted to the APC for information.   (Attachment-Information)

6.                  Internal Accounting Report for the Twelve Months Ended June 30, 2007. The report includes a comparison of Authority budgeted and unaudited actual revenues and expenditures for FY2006-07. (Attachment - Information)

7.                  Amendment to the Administrative Code’s Office Procedure No. 8.  At its September 2007 meeting the APC requested that staff prepare an amendment to increase the amount that the Executive Director is authorized to approve for staff travel on Authority business.  (Attachment - Information)

8.                  Notice of Intention to Issue a Request for Qualifications (RFQ) for a Salary and Benefits Survey.  In May 2007 as part of its approval of salary and benefits, the Authority directed that a formal salary and benefits survey be undertaken prior to considering the salary and benefits resolution for FY 2008-09. Staff intends to issue that RFQ in the next month.  (No Attachment -Information)

9.                  Authorization to Convert the Classification of Information Systems Specialist to Accounting Technician.  Staff has re-evaluated the duties previously performed by an Information Systems Specialist and determined that a more suitable classification would be Accounting Technician. Staff seeks authorization to revise the 2007-08 Salary & Benefits Resolution to reclassify this position.  Resolution #07-03-A (rev. 1).  (Attachment - Action)

10.              Martinez Intermodal Station (Project 2208 and 4002).  The City of Martinez is requesting a number of actions to facilitate the funding of Phases 2 and 3 of the project. 

10.1          City of Martinez – Intermodal Station Phase 3:  Request for Reduction in Appropriation.  The city is requesting a reduction of $47,897.  Sufficient funds will remain in the resolution to complete all necessary tasks.  Resolution #06-11-P (rev. 1).  (Attachment - Action)

10.2          Measure C 2005 Strategic Plan - Amendment No. 7.   At the request of the City Martinez, this amendment reprograms $95,244 from the Martinez Bay Trail (Project 2296) and $172,897 from Martinez Intermodal Station – Phase 3 (Project 2208A) to Martinez Intermodal Station – Phase 2 (Project 2208).  TRANSPAC concurred with this request at its October meeting.  Resolution #07-19-P.  (Attachment – Action)

10.3          City of Martinez – Intermodal Station – Phase 2 (Project 2208):  Request for Additional Appropriation.  The City of Martinez is requesting an additional appropriation of $268,141 to a total of $748,141 to reimburse PG&E for utility relocation work completed as part of phase 2 of the intermodal station project.  Resolution #04-01-P (rev. 2).  (Attachment – Action)

11.              State Route 24 – Caldecott Tunnel:  Completion of Environmental Impact Report (EIR) under the California Environmental Quality Act (CEQA) (Project 1698).  The Environmental Assessment/ Environmental Impact Report (EA/EIR) for this project has been completed.  Staff recommends that the Authority, as a responsible agency, adopt the EIR and file a Notice of Determination.  Resolution #07-15-P.  (Attachment-Action)

12.              State Route 4 (e) Widening Project – Willow Pass Grade Lowering/Bailey Road Interchange – Resolution for Transfer of Ownership of Basins A and B and Endowment of Stewardship.   (Projects 1401 & 1402).  Staff and Contra Costa Real Property Division have negotiated an agreement with the Contra Costa Agricultural Trust to take title to the mitigation basins that were established for the Willow Pass to Bailey Road interchange projects on State Route 4.  The permits for the project require that the basins be maintained in perpetuity as mitigation.  Agreement No. 14.01.02 provides $425,000 to the Agricultural Trust to accept title and provide stewardship.  (Attachment - Action)

13.              Delegation to Sign Right of Way Certification Documents.  Staff recommends that the Authority delegate the signing of Right of Way Certification documents to the Executive Director, Chief Deputy Executive Director, or Deputy Director in the event the County’s Real Property Division is not involved with a specific project.  Resolution #07-20-P.  (Attachment – Action)

End of Consent Calendar

REGULAR AGENDA ITEMS:

14.              Legislation.  Staff will present a proposed Legislative and Advocacy Program for 2008 for discussion and action. The Committee may take action on this proposal, or any other legislative matter consistent with the Authority's legislative objectives.   (Attachment – Action)

15.              State Route 4 (e) Widening Project – Loveridge Road to State Route 160. (Projects 1406 and 1407)

15.1     Status Report – Staff will provide an update on the status of the SR4 (east) widening project from Loveridge Road to SR160. Significant changes have occurred as a result of the decision to provide a wide median for eBART, rather than using the Mococo line.  (No Attachment – Information)

Loveridge Road to Somersville Road (Project 1406)

15.2            Amendment #2 to Consulting Agreement No. 179 with URS.*  Staff seeks authorization to amend Consulting Agreement No. 179 to increase the not-to-exceed amount by $1,097,544 for additional out of scope services to accommodate future transit in the median.  (Attachment – Action)

15.3            Amendment No. 2 to Cooperative Agreement No. 90.14.13 between CCTA and the California Department of Transportation (Caltrans) for Design and Right-of-Way Services.  Staff seeks authorization to amend Cooperative Agreement No. 90.14.13 for out of scope services to accommodate future transit in the median.  (Attachment - Action)

Somersville Road to State Route 160 (Project 1407)

15.4            Amendment #1 to Consulting Agreement No. 203 with BKF Engineers.*  Staff seeks authorization to amend Consulting Agreement No. 203 to increase the not-to-exceed amount by $1,930,000 for additional out of scope services to accommodate future transit in the median and additional changes in project limits due to updated traffic operation analysis. (Attachment – Action)

15.5            Amendment #1 to Consulting Agreement No. 202 with Mark Thomas, Inc.*  Staff seeks authorization to amend Consulting Agreement No. 202 to increase the not-to-exceed amount by $62,000 for additional out of scope services to accommodate future transit in the median.  (Attachment – Action)

15.6            Amendment #1 to Agreement No. 208 with Contra Costa County Real Property Division.  Staff seeks authorization to amend Agreement No. 208 to increase the not-to-exceed amount by $1,428,000 for additional right of way services for Segment 3 of the project - A Street/Lone Tree Way to Route 160. (Attachment – Action)

15.7            Consider Full Funding of eBART in Initial Measure J Strategic Plan.  At present, the eBART project is not fully funded in the draft Measure J Strategic Plan, due to the limitations on (1) the borrowing capacity of the Authority; (2) the cash flow available to East Contra Costa capital projects during the period from fiscal years 2008 through 2015; and (3) the uncertainty of future revenue levels.  As a result of discussions and a review of financial options by our Financial Advisor, PFM, MTC staff have said that MTC will commit $263 million in toll bridge funds “as soon as the funds are needed” in exchange for the Authority shifting $56.5 million from the Route 4, East Bypass to eBART and including a future bond issue of $90 million or more in 2015 to fund the balance of the project.  (Attachment – Action to be determined)

16.              Authorization of Resolutions to Participate in the California Employer’s Retiree Benefit Trust Program to Prefund Other Post Employment Benefits (OPEB) through CalPERS and Delegation of Authority to Request Disbursements Related Thereto.  Staff will summarize the additional information requested by the APC at its October meeting, and recommend participation in the CalPERS Retirement Benefit Trust Program.  Resolution #07-10-A.   (Attachment - Action)

17.              Correspondence.

18.              Other Business.

19.              Adjournment to next meeting.  The next regular meeting is proposed for Thursday, December 6, 2007 at 8:30 am.

Note:          Please retain this packet for the Authority meeting.  In general, complete back-up material is provided with the standing committee packets.  The Authority agenda packet contains summary information only.

SHUTTLE SERVICE:   With 24-hour notice, a County Connection Link shuttle can be available at the Pleasant Hill BART station for the Administration & Projects, Planning, and Full Authority meetings.  To arrange for the shuttle service, call:  Danice Rosenbohm at 925-256-4722, NO LATER THAN 24 HOURS PRIOR TO THE MEETING.  Con el aviso de 24-horas, una County Connection Link Shuttle puede estar desponible en la estacion de Pleasant Hill BART para las asambleas horaria. Para arreglar para el servicio de lanzadera, llame:  Danice Rosenbohm en 925-256-4722, NO MAS ADELANTE DE 24 HORAS ANTES DE LA ASSEMBLEA.

TRANSLATION SERVICES:  If you require a translator to facilitate testimony to the Authority, please contact Danice at 256-4722 no later than 48 hours in advance of the scheduled meeting.  Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Danice al (925) 256-4722, 48 horas antes de la asamblea.

ADA COMPLIANCE:  This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act (Cal. Govt. Code Sec. 54954.2).  Persons requesting a disability-related modification or accommodation should contact Danice Rosenbohm at 925-256-4722 during regular business hours, at least 24 hours prior to the time of the meeting.

*Footnote:  "In accordance with Government Code Section 84308, no Commissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final  decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7.  Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision." 

"A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner.  No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law."