CONTRA COSTA TRANSPORTATION AUTHORITY  

ADMINISTRATION AND PROJECTS COMMITTEE (APC)

COMMISSIONERS: Charlie Abrams, Chair     Dave Hudson, Vice Chair        Janet Abelson           Susan Bonilla               Donald P. Freitas  Federal Glover  Brad Nix    Julie Pierce      Karen Stepper     Don Tatzin                Maria Viramontes        

EX-OFFICIO MEMBERS:   Amy Worth, MTC                     Gail Murray, BART   Joe Wallace, Bus Operators

 

AGENDA

(Full APC packet with backup is available at:  www.ccta.net)

 

MEMBERS:             Maria Viramontes – Chair, Karen Stepper – Vice Chair, Donald Freitas, Julie Pierce, and Don Tatzin

DATE:                     Thursday, December 6, 2007                  

TIME:                      8:30 am.   

LOCATION:           Hookston Square, 3478 Buskirk Ave., #100, Pleasant Hill, CA  94523

 

A.                 CONVENE MEETING:  Maria Viramontes, Chair

B.                 PUBLIC COMMENT: Members of the public are invited to address the Committee regarding any item not listed on the agenda.  Please complete a speaker card in advance of the meeting and hand it to a member of the staff.

C.                 MINUTES:  Minutes of the APC Meeting held on November 1, 2007.  (Attachment-Action)

   

CONSENT CALENDAR ITEMS:       

  1.       Monthly Project Status Report.  (Attachment-Information)

  2.   Warrants Issued for Month of October.  This report also includes the summary of payroll and benefits costs by organizational unit.  (Attachment-Information)

  3.      Monthly Investment Report for October 2007.  The Authority’s Investment Policy requires this report. (Attachment-Information)

 

4.                  State Route 4 (e) Widening Project – Loveridge to Somersville (Project 1406)*. Staff seeks authorization to amend Agreement No. 197 with PB Americas for Construction Management Services relative to construction of the pump station.  This amendment modifies Exhibit D – Compensation, Invoicing and Payment to include additional reimbursable direct costs.  (Attachment - Action)

5.                  State Route 4 (e) Widening Project – Railroad Avenue to Loveridge Road (Project 1405).  Staff seeks authorization to request bids for the Mainline Landscaping Project.  Resolution #07-22-P.  (Attachment-Action)

6.                  State Route 4 (e) Widening Project – Bailey Road to Railroad Avenue (Project 1403)*  Staff seeks authorization to amend Agreement No. 107 with Washington Division of URS Corporation, Inc. by $52,843, and to extend the term of the Agreement.  (Attachment - Action)

7.                  State Route 4 (e) Widening Project - Loveridge Road to Somersville Road (Project 1406):          Staff seeks approval to apply to the Metropolitan Transportation Commission (MTC) for an allocation of Regional Measure 2 funds in the amount of $1.6 million (Authority portion is $800,000 of a combined $1.6 million request by CCTA/BART) for the final design phase.  Resolution #07-23-P.  (Attachment - Action)

8.                  State Route 4 (e) Widening Project – Somersville to State Route 160 – Acquisition of Right-of-Way (Project 1407).   County staff is acquiring right of way on behalf of the Authority.  County staff services are funded under the provisions of Agreement No. 208.  Staff recommends establishing a separate resolution in the amount of $10,000,000 to track the actual capital acquisition costs.  Acquisition costs will ultimately be reimbursed with STIP funds.  Resolution #07-21-P.  (Attachment - Action)

End of Consent Calendar 

 

REGULAR AGENDA ITEMS:

  9.          Legislation.  The Committee may take action on this proposal, or any other legislative matter consistent with the Authority's legislative objectives.   (No Attachment – Action to be Determined)

  10.        Fiscal Audit, Single Audit, and Management Letter for the year ended June 30, 2007.  The purpose of the Fiscal Audit (including the Independent Auditor’s Report and the General Purpose Financial Statements) is to provide an independent assessment that the Authority’s financial statements accurately portray financial activities occurring during the year, based on generally accepted accounting principles.  The independent auditors, Maze and Associates, will provide a brief overview of the statements.  (Attachment-Action)

 

11.              Final Draft Measure J Strategic Plan. The Authority approved a draft Measure J Strategic Plan in July.  At that time, the sole remaining issue was funding of eBART within the seven year Strategic Plan “window”.  TRANSPLAN recommended an approach at its November 8th meeting, which was subsequently endorsed at the November 28th Authority meeting and is reflected in the final draft.  Staff recommends that the Authority approve Resolution 07-24-P adopting the final Strategic Plan, contingent upon MTC’s formal commitment to make all bridge toll funds available “as soon as funds are needed” for Route 4 and eBART, and contingent upon no objections being received from the regional committees. Resolution #07-24-P.  (Attachment - Action)  

12.              2008 State Transportation Improvement Program (STIP) – Update on the adopted 2008 Final Fund Estimate, Approval of reprogramming of $199,000 in Planning, Programming and Management (PPM) funds to fully fund the Authority’s commitment for the design of Interstate 80 ICM project, and a briefing on the effect of the Fund Estimate shortfall.  Resolution #07-18-P, (rev. 1).  (Attachment - Action)  

13.              Correspondence.  

14.              Other Business.  

15.              Adjournment to next meeting.  The next regular meeting is proposed for Thursday, January 3, 2008 at 8:30 am.  

Note:          Please retain this packet for the Authority meeting.  In general, complete back-up material is provided with the standing committee packets.  The Authority agenda packet contains summary information only.  

 

SHUTTLE SERVICE:   With 24-hour notice, a County Connection Link shuttle can be available at the Pleasant Hill BART station for the Administration & Projects, Planning, and Full Authority meetings.  To arrange for the shuttle service, call:  Danice Rosenbohm at 925-256-4722, NO LATER THAN 24 HOURS PRIOR TO THE MEETING.  Con el aviso de 24-horas, una County Connection Link Shuttle puede estar desponible en la estacion de Pleasant Hill BART para las asambleas horaria. Para arreglar para el servicio de lanzadera, llame:  Danice Rosenbohm en 925-256-4722, NO MAS ADELANTE DE 24 HORAS ANTES DE LA ASSEMBLEA.  

TRANSLATION SERVICES:  If you require a translator to facilitate testimony to the Authority, please contact Danice at 256-4722 no later than 48 hours in advance of the scheduled meeting.  Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Danice al (925) 256-4722, 48 horas antes de la asamblea.  

ADA COMPLIANCE:  This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act (Cal. Govt. Code Sec. 54954.2).  Persons requesting a disability-related modification or accommodation should contact Danice Rosenbohm at 925-256-4722 during regular business hours, at least 24 hours prior to the time of the meeting.    

*Footnote:  "In accordance with Government Code Section 84308, no Commissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final  decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7.  Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision."   

"A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner.  No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law."