AUTHORITY BOARD MEETING
AGENDA
(Full packet available at: www.ccta.net)
DATE: Wednesday, February 20, 2008
TIME: 6:00 p.m.
PLACE: Contra Costa Transportation Authority
Hookston Square, 3478 Buskirk Ave., Suite 100, Pleasant Hill, CA 94523
A. CONVENE MEETING:
B. PLEDGE OF ALLEGIANCE:
C. PUBLIC COMMENT:
Members of the public are invited to address the Authority regarding any item that is not listed on the agenda. Please complete one of the speaker cards in advance of the meeting and hand it to a member of the staff.
D. Election of Chair and Vice Chair for 2008. (Action)
E. COMMENDATION: Commendation to Outgoing Chair Charlie Abrams.
F. Committee Assignments: Please submit assignment requests to the Chair through Danice Rosenbohm by Friday, February 22rd.
1. APPROVAL OF MINUTES: Authority Minutes of January 16, 2008. (Attachment - Action)
2. CONSENT CALENDAR:Consent Items recommended by the following committees:
2.A Administration & Projects Committee:
2.A.1 Monthly Project Status Report. (No Attachment-Information in APC Packet)
2.A.2 Warrants Issued for Month of December. This report also includes the summary of payroll and benefits costs by organizational unit. (No Attachment-Information in APC Packet)
2.A.3 Monthly Investment Report for December 2007. The Authority’s Investment Policy requires this report. (No Attachment-Information in APC Packet)
2.A.4 Quarterly Sales Tax and Investment Report for Quarter Ended December 2007. This is presented in accordance with regulations and the Authority’s Investment Policy, which requires that the Chief Financial Officer provide an analysis of the Authority’s portfolio including composition, credit quality, maturity distribution, and an analysis of sales tax revenues. (No Attachment – Information in APC Packet)
2.A.5 Internal Accounting Report for the Six Months Ended December 2007. (No Attachment-Information in APC Packet)
2.A.6 Acceptance of Measure C Compliance Audits for Fiscal Year Ended June 2007. (Summary Attachment-Action)
2.A.7 Authorization to Issue Request for Qualifications 08-02 for a Software Selection Consultant. Staff is seeking authorization for a Request for Qualifications (RFQ) for consulting services to evaluate and assist in the selection of a software application to replace its current financial and project accounting system. The current system, known as “Minotaur” was not designed for the Measure J authorization and a new system is imperative by March 2009. (Attachment – Action)
2.A.8 Annual Computer Replacement Program. The Authority Board requested additional information related to the ongoing plan to replace computers and other related equipment through the Endsight contract. (Attachment-Information)
2.A.9 Municipal Bond Insurance Update. Attached is an update from the Authority’s financial advisor, Public Finance Management (PFM) addressing recent credit rating concerns with insured municipal bonds and discussing potential impacts on the Authority’s bond program. (Attachment-Information)
2.A.10 East Bay Regional Park District – Request for Appropriation for Big Break Regional Trail. (Project 3112). The East Bay Regional Park District is requesting an appropriation in the amount of $275,000 for construction and construction management for the Big Break Regional Trail Project (the bridge component of the Project). Resolution No. 08-02-P. (Summary Attachment-Action)
2.A.11 State Route 4 (e) Widening Project – Loveridge Road to Somersville Road – Amendment No. 3 to Cooperative Agreement No. 90.14.13 with Caltrans. (Project 1406). Staff recommends an amendment to Cooperative Agreement No. 90.14.13 to reflect a shift of TCRP funds from construction to right of way. (Summary Attachment - Action)
2.A.12 Town of Moraga – Request to expand the Traffic Study (Project 1620). The town has requested expanding the original scope to address the traffic analysis component of the Moraga Center specific plan. Resolution No. 05-13-P (rev.1). (Summary Attachment - Action)
2.A.13 Contra Costa’s PSR Priority Projects for FY 2008-09 - Caltrans and MTC have requested the Authority’s PSR priority list for FY 2008-09. (Summary Attachment - Action)
2.A.14 Amendment No. 8 to the 2005 Measure C Strategic Plan. This amendment moves $750,000 from Ygnacio Valley Road Slide Repair – Phase 1 (Project 1220) to Commerce Avenue Extension (Project No. 1214). It also revises the scope of the Commerce Avenue project. Resolution No. 08-01-P. (Summary Attachment - Action)
2.A.15 County Connection – Pacheco Transit Hub (Project 2210): County Connection is requesting an appropriation of $37,000 in Measure C funds for design activities. Resolution No. 08-03-P. (Summary Attachment - Action)
2.A.18 2007 Measure J Strategic Plan. Item held over to March APC Meeting. (No Attachment – Information)
2.A.19 2008 Measure C Strategic Plan Update – Issues and Schedule. Staff intends to prepare an update to the current Measure C Strategic Plan during the next few months and will review issues and proposed schedule. (Summary Attachment - Action)
2.A.20 Salary and Benefits Study. Koff & Associates, a human resource consulting firm, will provide a salary and benefits study for consideration as a part of the 2008-09 budget process. Koff & Associates provided the APC with an overview of the methodology and a list of comparable agencies for the study. (Summary Attachment - Action)
2.A.21 Cellular Telephones and Mobile Devices. Currently the Authority does not provide staff with cell phones or mobile personal digital assistants (PDAs). At the January Authority meeting staff recommended a stipend model as a more cost effective approach to providing for mobile access. The Authority Board asked for clarification from legal counsel on the matter of public records and requested that the APC consider this item at their next meeting. (Attachment – Action)
2.B Planning Committee:
2.B.1 Circulation of Draft Regional Transportation Mitigation Program Status Report: Staff has prepared an update to the Regional Mitigation Program Status Report for circulation to local jurisdictions and the RTPCs. The report was last updated in December 2006. During 2007, TRANSPAC reviewed the report and transmitted comments, requesting the inclusion of additional information regarding Central County’s regional mitigation program and transportation fee information for all local jurisdictions. (Attachment, with Final Report as Separate Attachment – Action) CMA Function
2.B.4 Authorization to Issue Notice to Proceed and Negotiate a Contract with the Selected CTP EIR Consultant. On December 6, 2007, the Authority released Request for Proposal (RFP) 07-5 to retain a qualified consultant to prepare environmental analysis for the 2008 Countywide Comprehensive Transportation Plan. The selection panel, made up of three local agency staff and one Authority staff member, reviewed and rated the proposals and has recommended the selection of Dyett & Bhatia to do this work. Staff seeks authorization to begin contract negotiations with the selected consultant to prepare the environmental review document for the 2008 Countywide Transportation Plan.
2.B.5 Program Update regarding a shortfall in the Measure C Carpool, Vanpool and Park-and-Ride Program and Authorization to advance funds within the Measure J Transportation Demand Management Program to offset program budget implications. In mid-2007, Authority staff discovered that an over-appropriation of funds had been made for the Measure C Carpool, Vanpool, and Park-and-Ride Lot Program. Specifically, actual expenditures and obligations to date exceed 1% of the Measure C sales tax revenues collected through FY 2006-07. This excess obligation will need to be taken out of the final Measure C allocation in FY 2008-09 to ensure the program does not exceed the 1% limit. This reduction in allocation will adversely impact 511 Contra Costa program budgets. To offset this impact staff proposes to increase the first Measure J allocation, covering the last quarter of FY 2008-09, by advancing future Measure J funds. The advance would not exceed the Measure C allocation reduction and would be paid back over the next three to four years. (Summary Attachment – Action)
End of Consent Calendar
3.0 MAJOR DISCUSSION ITEMS:
3.1 NEW ITEM: Presentation by Supervisor Mary Piepho Regarding Vasco Road.
(No Attachment - Information Only)
3.2 NEW ITEM: Letter Dated January 23, 2008 from MTC Chair, Bill Dodd, Regarding AB 15 – Vasco Road Policy Advisory Committee. Authority to recommend two members of the committee. (Attachment - Action)
3.B.2 Discussion of the CTP Vision and Goals:The Authority first adopted the Vision, Goals and Strategies document as a cornerstone of the 2000 Update to the Countywide Transportation Plan, and updated them as part of the 2004 CTP. Staff circulated the Authority’s adopted Vision and Goals from the 2004 CTP in October 2007 to the Regional Committees. Comments have been received from WCCTAC and SWAT. Staff has compiled the comments for discussion(Attachment – Action)
3.B.3 MTC’s 2009 Regional Transportation Plan (RTP) Project Lists Submittal Process: In response to the Call for Projects issued by MTC on December 26, 2007, Authority staff has worked with the RTPCs and project proponents to develop project lists for submittal to MTC by March 5, 2008. Projects that already have committed funds or are 100% locally funded are listed for inclusion in the “Committed” project list, which totals $2.3 billion in project costs. The financially constrained list includes a total of $416 million in STIP-RIP funds, and $169 million in STIP-ITIP funding, with project costs totaling $3.4 billion in 2007 dollars, and $5.83 billion in escalated dollars. Staff further recommends $1.6 billion in new projects for the Vision Element of the RTP. Resolution No. 08-01-G. (Attachment–Action)CMA Function
4.0 REGULAR AGENDA ITEMS:
4.A Administration & Projects Committee:
4.A.16 Legislation. Staff will provide an update on developments pertaining to the Authority’s 2008 Legislative Program, including potential amendments to SB 375 (incorporation of a greenhouse gas emissions component into the Regional Transportation Plans); California Transportation Commission RTP guidelines; and discussion of the Governor’s proposed budget. Action may be taken on any item listed or on any legislation pertaining to the Authority’s legislative program. (Attachment – Action to be Determined)
CLOSED SESSION
4.1 NEW ITEM: Conference with Legal Counsel – Anticipated Litigation. Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9 (one potential case.)
(Action to be Determined)
RECONVENE TO OPEN SESSION
Action on Matter Discussed in Closed Session, or Reporting Out of Action Taken in Closed Session. (Action to be Determined)
4.A.17 Recommended
Exchange of $2 million in Measure J Funds for Mitigation Associated with the
Caldecott Fourth Bore Project to Alameda CMA in Exchange for a $2 million Commitment
of Alameda STIP funds for Construction. This exchange is intended to facilitate
agreement with the City of Oakland regarding mitigations for the project,
funded by Alameda CMA, and timely implementation of them. (Attachment - Action)
4.B Planning Committee
None
5.0 CORRESPONDENCE AND COMMUNICATIONS:
(See Item 3.2)
5.1 Letter dated February 6, 2008 from the Bay Area Alliance for Sustainable Communities Regarding Support for “Three E’s” Approach to Regional Transportation Plan. (Attachment)
6.0 ASSOCIATED COMMITTEE REPORTS:
6.1 Central County (TRANSPAC): Report of February 14, 2008 Meeting handout if available.
6.2 East County (TRANSPLAN): Report of January 10, 2008
Report of February 14, 2008 Meeting handout if available.
6.3 Southwest County (SWAT): Report of January 7, 2008
Meeting of February 4, 2008 Canceled
6.4 West County (WCCTAC): Report of January 22 and 25, 2008
6.5 Conference of Mayors (COM):
6.6 Contra Costa County (COUNTY)
6.7 CCTA Citizen Advisory Committee (CAC)
7.0 COMMISSIONER AND STAFF COMMENTS:
7.1 Chair's Comments and Reports
7.2 Commissioners' Comments and Reports
7.3 Executive Staff Comments
8.0 CALENDAR: March/April/May 2008 Note: March 3, 2008 APC meeting at 8:30 a.m.
9.0 ADJOURNMENT to Wednesday, March 19th at 6:00 p.m.
* Footnote: In accordance with Government Code Section 84308, no Commissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7. Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision.
A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner. No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law.
SHUTTLE SERVICE: With 24-hour notice, a County Connection Linkshuttle can be available at the Pleasant Hill BART station for the Administration & Projects, Planning, and Full Authority meetings. To arrange for the shuttle service, call: Danice Rosenbohm at (925) 256-4722, NO LATER THAN 24 HOURS PRIOR TO THE MEETING. Con el aviso de 24-horas, una County Connection Link Shuttle puede estar desponible en la estacion de Pleasant Hill BART para las asambleas horaria. Para arreglar para el servicio de lanzadera, llame: Danice Rosenbohm en (925) 256-4722, NO MAS ADELANTE DE 24 HORAS ANTES DE LA ASSEMBLEA.
TRANSLATION SERVICES: If you require a translator to facilitate testimony to the Authority, please contact Danice at (925) 256-4722 no later than 48 hours in advance of the scheduled meeting. Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Danice al (925) 256-4722, 48 horas antes de la asamblea.
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