AUTHORITY BOARD MEETING
AGENDA
COMMISSIONERS: Dave Hudson, Chair Maria Viramontes, Vice Chair Janet Abelson Susan Bonilla David Durant
Donald P. Freitas Federal Glover Brad Nix Julie Pierce Karen Stepper Don Tatzin
EX-OFFICIO MEMBERS: Amy Worth, MTC Gail Murray, BART Joe Wallace, Bus Operators
DATE: Wednesday, March 19, 2008
TIME: 6:00 p.m.
PLACE: Contra Costa Transportation Authority
Hookston Square, 3478 Buskirk Ave., Suite 100, Pleasant Hill, CA 94523
A. CONVENE MEETING:
B. PLEDGE OF ALLEGIANCE:
C. PUBLIC COMMENT:
Members of the public are invited to address the Authority regarding any item that is not listed on the agenda. Please complete one of the speaker cards in advance of the meeting and hand it to a member of the staff.
1. APPROVAL OF MINUTES: Authority Minutes of February 20, 2008. (Attachment - Action)
2. CONSENT CALENDAR: Consent Items recommended by the following committees:
2.A Administration & Projects Committee:
2.A.1 Monthly Project Status Report. (No Attachment – Information in APC Packet)
2.A.2 Warrants Issued for Month of January. This report also includes the summary of payroll and benefits costs by organizational unit. (No Attachment – Information in APC Packet)
2.A.3 Monthly Investment Report for January 2008. The Authority’s Investment Policy requires this report. (No Attachment – Information in APC Packet)
2.A.4 Update on Mileage Reimbursement Policy. The Authority provides mileage reimbursement for the use of a private vehicle to conduct Authority business. Recent changes to this policy extend mileage reimbursement to include ex-officio members and clarify eligibility requirements. (Summary Attachment - Information)
2.A.5 State Route 4 (e) Widening Project – Railroad Avenue to Loveridge Road – Amendment No. 9 to Agreement No. 128 with Mark Thomas & Company. (Project 1405)* Staff seeks authorization to execute Amendment No. 9 to Agreement No. 128 with Mark Thomas & Co. in the amount of $132,320 for additional Right of Way Engineering services and additional Landscape Design services. Amendment No. 9 also extends the term of the Agreement to June 30, 2009. (Summary Attachment – Action)
2.A.6 Town of Danville – Sycamore Valley Road Improvements (Project 1719)
2.A.6.1 Peer Review of Design Plans: A peer review committee completed review of the 95% design plans on February 12, 2008 for the Sycamore Valley Road Improvements project. Staff recommends approval of peer review recommendations. (Summary Attachment – Action)
2.A.6.2 Request for Appropriation of Measure C funds for Construction. The Town of Danville is requesting the appropriation of $66,000 for construction activities on Sycamore Valley Road Improvements project. Resolution No. 08-04-P. (Summary Attachment – Action)
2.A.7 City of Concord – Ygnacio Valley Road Slide Repair (Project 1220):
2.A.7.1 Peer Review of Design Plans: A peer review committee completed review of the 65% design plans on February 15, 2008 for the Ygnacio Valley Road Slide Repair project. Staff recommends approval of peer review recommendations. (Summary Attachment – Action)
2.A.7.2 Request for Appropriation of Measure C funds for Construction. The City of Concord is requesting the appropriation of $270,000 for construction activities on Ygnacio Valley Road Slide Repair project. Resolution No. 08-05-P. (Summary Attachment – Action)
2.A.8 Selection of Software Consultant. * The Authority authorized Request for Qualifications No. 08-02 to obtain audit services of a software selection consultant to analyze the Authority’s information system needs, develop system specifications, and obtain proposals from software companies most suitable for the Authority’s business processes and capital project focus. Staff is recommending that the Authority authorize staff to evaluate the software selection proposals, select a finalist, negotiate terms, and return to the APC in April with a contract recommendation. (Attachment - Action)
2.A.9 Annual Acknowledgement of Respect in the Workplace Policy. The Authority has an administrative policy to provide a work environment that encourages respect and freedom from harassment and discrimination. Employees and Commissioners are required to be briefed on the policy and sign an acknowledgement on an annual basis. (Attachment - Action)
2.A.10 Authorization to Amend Agreement No. 148 with Public Financial Management (PFM).* The Authority receives financial advisory services from PFM. Most recently, PFM assisted the Authority with the feasibility of a third bond issuance for the Measure J Strategic Plan. The contract with PFM has expired and it is recommended that the Authority retain PFM for the next two years. (Summary Attachment - Action)
2.A.11 Authorization to Amend Agreement No. 221 with Bartel Associates for Other Post Employment Benefits Consulting Services.* In January 2007 the Executive Director entered into a contract with Bartel Associates for actuarial consulting services related to Other Post Employment Benefits (OPEB). The final billing from Bartel Associates of $12,375 exceeded the original estimate of $8,000 due to additional work requested by the Authority. (Summary Attachment - Action)
2.A.12 I-80/San Pablo Dam Road (Measure J Project No. 7002). Staff requests authorization to 1) approve Amendment No. 1 to Cooperative Agreement 07W.01 with the City of San Pablo and 2) to enter into Agreement No. 245 with Contra Costa County for right-of-way services on the I-80/San Pablo Dam Road Interchange Improvement project in the amount not to exceed $100,000 (Summary Attachment – Action)
2.A.13 Authorization to Issue Request for Qualifications No. 08-03 for Revenue Study. Staff is requesting authorization to issue Request for Qualifications No. 08-03 for an East County Revenue Study. The study will examine revenue forecasts of fees related to the East Contra Costa Regional Fee and Financing Authority program. The data from this study will assist the Authority in evaluating the cash flow requirements for the SR-4 East and Bypass projects. (No Attachment - Action)
2.A.14 State Route 4 (w) Gap Closure Project – Amendment No. 12 to Contract No. 87 with Contra Costa County for Right of Way Services (Project 1501). Staff seeks authorization to augment Agreement No. 87 by $63,000 to include additional Right of Way closeout activities and fence repairs at the Muir Heritage Land Trust goldfields site. (Summary Attachment - Action)
2.A.18 State Route 24 - Caldecott Tunnel Improvement Project (Project No. 1698). Project Status Report – Project staff provided an update to the APC on project activities undertaken since the last presentation to the APC in October 2007. (Summary Attachment-Information)
2.A.19 2007 Measure J Strategic Plan: When the Authority adopted the Strategic Plan in December, it agreed to re-visit the language included in the adoption resolution related to programming of future STIP funds for East County projects. Resolution No. 07-24-P (rev. 1). (Summary Attachment - Action)
2.B Planning Committee:
2.B.1 (FY 2007-08 Mid-Year Budget Adjustment – See Agenda Item 4.A.16) (No Attachment).
2.B.2 Action Plan Status Report. Each Regional Transportation Planning Committee is ready to release its Draft Action Plans for Routes of Regional Significance for circulation and comment. The Action Plans set performance objectives for the freeways and major arterials in Contra Costa, and are required under Measure J as part of the Growth Management Program. Staff provided a status report to the PC on the five Action Plans that are underway, outlining emerging policy issues. (Attachment - Information)
2.B.3 Approval to Release “Looking to the Future.” This item was held over to April. (No Attachment - Information)
2.B.4 Authorization to Enter into an Agreement with Dyett & Bhatia to Prepare the CTP EIR. * In February, the Authority approved the selection of Dyett & Bhatia to prepare the CEQA analysis for the 2008 Countywide Comprehensive Transportation Plan. Authority staff has worked with Dyett & Bhatia to develop a budget for the agreement and any changes to the Authority’s standard agreement. Staff seeks authorization to enter into an agreement with a “not-to-exceed” total cost of $200,000 for consultant services, including a full programmatic analysis of the 2008 CTP Update, preparation of the DEIR, response to comments, and all necessary modeling for traffic and air quality impact analysis. (Summary Attachment - Action)
2.B.5 Request from ACCMA for Financial Assistance to Prepare a Funding Grant Application for the $24 Million Non-freeway Component of the I-80 Integrated Corridor Management (ICM) Project. The Alameda County Congestion Management Agency is preparing a grant application for Traffic Light Synchronization Project Funding through Proposition 1B to fund the arterial and transit component of the I-80 ICM Project. Statewide, a total of $250 million is available in this funding category, of which approximately $100 million remains available for Northern California. The ACCMA estimates the cost of preparing the grant application using consultant services would be $60,000. The Authority may consider funding approximately one-third, or $20,000 of the cost, using planning funds, or can recommend that the application be prepared “in-house” at a reduced cost. Due to the extraordinary amount of technical and modeling data required for a successful application, ACCMA staff is suggesting use of consultant services. (Summary Attachment - Action) CMA Function
2.B.6 Approval to Send a Letter of Support for the City of Pleasant Hill’s Proposed Station Area Planning Grant for the Future DVC Transit Center. The City is seeking a $500,000 grant to prepare a specific plan and Draft EIR for mixed use, higher density development around the Diablo Valley College transit center. Applications for this $7.5 million grant program are due to MTC/ABAG on Friday, February 29th. City of Pleasant Hill staff is requesting a letter of support from the Authority. (Summary Attachment - Action) CMA Function
End of Consent Calendar
3.0 MAJOR DISCUSSION ITEMS:
3.1 Presentation by Dorothy Dugger, BART General Manager, and Gail Murray, BART Board President: BART’s Rehabilitation and Replacement Needs. (No Attachment – Information)
4.0 REGULAR AGENDA ITEMS:
4.A Administration & Projects Committee:
4.A.15 Legislation. Staff will provide an update on developments pertaining to SB 375, the Greenhouse Gas Emissions Reduction bill and other developments as determined regarding the Authority’s 2008 Legislative Program. (Attachment – Action to be Determined)
4.A.16 FY 2007-08 Mid-Year Budget Adjustment. Each year the Authority considers mid-year amendments to the budget based on updated revenues and expenditures for the fiscal year. Several revisions are recommended for the FY 2007-08 budget. Resolution No. 07-07-A, Rev. 1 (Attachment - Action)
4.A.17 Selection of Authority’s Independent Auditor. * The Authority authorized Request for Proposal No. 08-01 to obtain audit services for the Authority’s financial statements and perform other required audit tasks. Proposals have been received from 5 firms and evaluated by a review committee. The final tabulation of all criteria scoring supports Maze & Associates as the finalist from this process. APC recommends beginning contract negotiations with Maze & Associates for an initial, three year term, with an option to consider a two year extension. (Summary Attachment - Action)
4.B Planning Committee
5.0 CORRESPONDENCE AND COMMUNICATIONS:
5.1 Sacramento Bee Article dated March 3rd Regarding Gas Prices at Record Highs (Attachment)
5.2 Letter from County Supervisor Mary Nejedly Piepho dated February 21st, 2008 Regarding Byron Highway Extension (Attachment)
6.0 ASSOCIATED COMMITTEE REPORTS:
6.1 Central County (TRANSPAC): Report of February 21, 2008 Meeting handout if available
6.2 East County (TRANSPLAN): Report of February 14, 2008
Report of February 25, 2008 Special Meeting
6.3 Southwest County (SWAT): Report of March 3, 2008 3/5 Meeting handout if available
6.4 West County (WCCTAC): Report of February 29, 2008
6.5 Conference of Mayors (COM):
6.6 Contra Costa County (COUNTY)
6.7 CCTA Citizen Advisory Committee (CAC)
7.0 COMMISSIONER AND STAFF COMMENTS:
7.1 Chair's Comments and Reports
7.2 Commissioners' Comments and Reports
7.3 Executive Staff Comments
8.0 CALENDAR: April/May/June 2008
9.0 ADJOURNMENT to Wednesday, April 16th at 6:00 p.m.
* Footnote: In accordance with Government Code Section 84308, no Commissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7. Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision.
A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner. No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law.
SHUTTLE SERVICE: With 24-hour notice, a County Connection Link shuttle can be available at the Pleasant Hill BART station for the Administration & Projects, Planning, and Full Authority meetings. To arrange for the shuttle service, call: Danice Rosenbohm at (925) 256-4722, NO LATER THAN 24 HOURS PRIOR TO THE MEETING. Con el aviso de 24-horas, una County Connection Link Shuttle puede estar desponible en la estacion de Pleasant Hill BART para las asambleas horaria. Para arreglar para el servicio de lanzadera, llame: Danice Rosenbohm en (925) 256-4722, NO MAS ADELANTE DE 24 HORAS ANTES DE LA ASSEMBLEA.
TRANSLATION SERVICES: If you require a translator to facilitate testimony to the Authority, please contact Danice at (925) 256-4722 no later than 48 hours in advance of the scheduled meeting. Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Danice al (925) 256-4722, 48 horas antes de la asamblea.
ADA Compliance This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act (Cal. Govt. Code Sec. 54954.2). Persons requesting a disability-related modification or accommodation should contact Danice Rosenbohm (925-256-4722) during regular business hours, at least 24 hours prior to the time of the meeting.