COMMISSIONERS: Dave Hudson, Chair Maria Viramontes, Vice Chair Janet Abelson Susan Bonilla David Durant
Donald P. Freitas Federal Glover Brad Nix Julie Pierce Karen Stepper Don Tatzin
EX-OFFICIO MEMBERS: Amy Worth, MTC Gail Murray, BART Joe Wallace, Bus Operators
AUTHORITY BOARD MEETING AGENDA
(Full packet available at: www.ccta.net)
DATE: Wednesday, April 16, 2008
TIME: 6:00 p.m.
PLACE: Contra Costa Transportation Authority
Hookston Square, 3478 Buskirk Ave., Suite 100, Pleasant Hill, CA 94523
A. CONVENE MEETING:
B. PLEDGE OF ALLEGIANCE:
C. PUBLIC COMMENT: Members of the public are invited to address the Authority regarding any item that is not listed on the agenda. Please complete one of the speaker cards in advance of the meeting and hand it to a member of the staff.
D. COMMENDATION: Former Commissioner Charlie Abrams.
APPROVAL OF MINUTES: Authority Minutes of March 19, 2008. (Attachment - Action)
CONSENT CALENDAR: Consent Items recommended by the following committees:
2.A Administration & Projects Committee:
2.A.1 Monthly Project Status Report. (No Attachment-Information in APC Packet)
2.A.2 Warrants Issued for Month of February. This report also includes the summary of payroll and benefits costs by organizational unit. (No Attachment-Information in APC Packet)
2.A.3 Monthly Investment Report for February 2008. The Authority’s Investment Policy requires this report. (No Attachment-Information in APC Packet)
2.A.4 Replacement of Digital Copier. The 5-year lease term for the existing copier ends on May 14, 2008. The copier is due for replacement and staff is seeking authorization to issue a Request for Proposals to obtain competitive bids for a new digital copier. (Attachment - Action)
2.A.5 Authorization to Issue Request for Qualifications for Website Services. Staff is requesting authorization to issue Request for Qualifications #08-04 to provide support services in maintaining the Authority’s website. The services will address updating text content, photos, events, and topical matters of interest to Authority. Staff will return with a vendor recommendation at a future APC meeting. (No Attachment – Information in APC Packet)
2.A.6 Voluntary Flexible Spending Account for Authority Employees. Staff seeks authorization to establish a “Flexible Spending Account” (FSA) which would permit employees to set aside funds on a pre-tax basis to pay for medical expenses that are not covered by the employer’s health plan. FSA plans can also used for dependent care expenses and qualifying commute expenses.
(Attachment - Action)
2.A.7 Employee Travel Report. Pursuant to the Authority’s new travel policy, out of state travel is approved by the Executive Director and reported to the APC. (Attachment - Information)
2.A.8 Authorization to Amend the Memorandum of Understanding (MOU) among the East County Jurisdictions, Tri Delta Transit, BART and the Authority relative to eBART Ridership Development Plans. The APC decided that this item would be held over until May. (No Attachment – Information)
2.A.9 Caldecott Tunnel Fourth Bore Improvement Project (Project No. 1698).* Staff seeks approval of Amendment No. 3 to Consulting Services Agreement No. 175 with Parsons to reflect a new overhead rate. (Summary Attachment - Action)
2.A.10 Measure J – San Ramon School Bus Program – Revision No. 1 to Resolution No. 06-02-P and Amendment No. 1 to Cooperative Agreement No. 21S.01. The Town of Danville has requested approval of an increase of $50,000 in Measure J funds authorized for development of the San Ramon School Bus Program. (Summary Attachment - Action)
2.A.11 Quarterly Project Funding Plans – Major State Highways. The quarterly report on the status of ongoing consultant project-related contracts as well as on key project funding issues is attached. (No Attachment-Information in APC Packet)
2.A.12 Legislation. Action may be taken on any item listed or on any legislation pertaining to the Authority’s legislative program. (Attachment – Action)
2.A.13 Software Selection Consultant Contract.* Qualifications from four firms have been evaluated and staff recommends contracting with Schafer Consulting. Staff and the consultant provided the APC with an overview of the software selection process, timeline and preliminary budget for the software implementation. (Summary Attachment - Action)
2.A.14 State Route 4 (e) Widening Project – Somersville to SR160 (Project 1407).
2.A.14.1 Overall Project Status Report. Staff made a presentation to the APC on the overall project development and schedule. (No Attachment – Information)
2.A.14.2 Regional Measure 2 Bridge Toll Funds. Staff seeks authorization to submit an allocation request for MTC for $3.0 million. Resolution No. 08-06-P. (Summary Attachment - Action)
2.A.14.3 Amendment No. 2 to Agreement No. 202 with Mark Thomas & Company.* Staff seeks authorization to amend Consulting Agreement No. 202 to increase the not-to-exceed amount by $251,000 for additional out of scope services to perform final design services for the eBART structures in the median of Route 4. (Summary Attachment - Action)
2.A.14.4 Amendment No. 2 to Agreement No. 203 with BKF.* Staff seeks authorization to amend Consulting Agreement No. 203 to increase the not-to-exceed amount by $261,000 for additional out of scope services to perform final design services for the eBART structures in the median of Route 4. (Summary Attachment - Action)
2.A.14.5 Amendment No. 2 to Agreement No. 204 with TY Lin.* Staff seeks authorization to amend Consulting Agreement No. 204 to increase the not-to-exceed amount by $531,000 for additional out of scope services to perform final design services for the eBART structures in the median of Route 4. (Summary Attachment - Action)
2.A.15 Draft Salary and Benefit Study. The Authority approved a contract with Koff & Associates to perform a salary and benefit study of Authority positions. The study compares Authority salary and benefit data against the average and median of twelve other public agencies. The APC requested a further discussion in a workshop format prior to making a recommendation next month. (No Attachment – Information)
2.B Planning Committee:
2.B.1 FY 2006-07 Report on the Measure C Funded Paratransit (Elderly and Handicapped) Program. Each year, a summary of the fiscal year's paratransit activities is presented, including operator and fund level statistics related to the use of the Measure C funds for paratransit, Paratransit Coordinating Council (PCC) activities during the year, paratransit services changes during FY 2006-07, and paratransit service activities undertaken or expected during FY 2007-08. A summary of Measure C allocations and paratransit reserve funds held by CCTA is also included. The Paratransit Coordinating Council approved the attached report on March 17, 2008, and approved transmittal to the Planning Committee and the Authority. (Summary Attachment-Action)
2.B.2 FY 2006-07 Report on the Measure C Funded Bus Transit Program. Each year, a summary of the countywide public bus transit activities is presented, including information on the use of Measure C funds by the bus transit operators. (Summary Attachment – Action)
2.B.3 Revision to Resolutions 07-05-G and 07-09-G for FY 2007-2008 Transportation Fund for Clean Air (TFCA) 40% Expenditure Plan and Measure C Carpool, Vanpool and Park and Ride Lot / CMAQ Allocations. The Lamorinda School Bus Program (LSBP) was not eligible to receive TFCA funding in 2007-08 due to an inability to meet required cost-effectiveness criteria. To backfill the loss of $50,000 in TFCA funding, SWAT agreed to swap $50,000 of its $149,600 Measure C allocation to LSBP for the $50,000 in TFCA funding. SWAT absorbed the $50,000 TFCA funds into its 511 Contra Costa programs. The resolution revisions are necessary to make payments to the appropriate jurisdictions from both TFCA and Measure C Carpool, Vanpool and Park-and-Ride Lots programs. The revisions only affect programs in the SWAT region and do not increase or decrease either TFCA or Measure C funds to the SWAT region. Resolution No. 07-05-G (Rev. 1) and Resolution No. 0709-G (Rev.1) (Summary Attachment – Action) CMA Function
2.B.4 Approval of FY 2008–09 Transportation Fund for Clean Air (TFCA) 40% Expenditure Plan. In order to receive funding through the Transportation Fund for Clean Air (TFCA) Program, the Authority is required to submit an Expenditure Plan to the Bay Area Air Quality Management District (BAAQMD) annually. TFCA funds are allocated by the BAAQMD, per state legislation, to fund local programs and projects that reduce motor vehicle emissions. Resolution No. 08-09-G (Select Attachments – Action) CMA Function
2.B.5 Discussion and Direction Regarding Measure J Paratransit Reserve Policy. Measure J allocated 5% of sales tax revenues to Paratransit services over the life of the program. Paratransit funding will increase to 3.5% of annual sales tax revenues beginning in FY 2009-10. Thereafter, the percentage of annual sales tax revenues will increase by 0.10% each year, to 5.9% in FY2033-34. A program reserve to account for monies needed after FY 2024-25, when the allocation rate is above 5%, would ensure the funds are available. The reserve account would use the unallocated monies prior to FY 2025 to create a minimum reserve of $3.5 million (2004 dollars) to offset future costs after FY2024-25. The funds would be restricted for the Paratransit program and would accrue interest at annual LAIF interest rate. The interest income would be used to pay for management costs and create an allocation reserve as required by the Measure J Expenditure Plan. (Full Attachment – Action)
2.B.6 Circulation of Draft Fiscal Year (FY) 2008–09 Congestion Management Agency Budget. The Contra Costa Congestion Management Agency (CMA) was established in 1993 to perform certain Authority planning functions, namely: the Measure C Growth Management Program (GMP), and the Congestion Management Program (CMP). Staff has prepared a draft Fiscal Year 2008–09 CMA budget for review by the Public Manager’s Association in April 2008. The final CMA budget must be adopted in June 2008 as part of the full Authority budget. (Select Attachments – Action) CMA Function
2.B.7 Further Discussion on “Looking to the Future” Brochure. This item was held over to May. (No Attachment – Information)
End of Consent Calendar
3.0 MAJOR DISCUSSION ITEMS: None
4.0 REGULAR AGENDA ITEMS:
4.A Administration & Projects Committee: None
4.B Planning Committee
4.B.8 Status and Discussion of 2009 Regional Transportation Plan “Policies, Issues and Process.” Staff will provide an update on issues related to the 2009 RTP and discuss potential policies that the Authority may wish to consider. (Attachment – Action to be Determined) CMA Function
5.0 CORRESPONDENCE AND COMMUNICATIONS:
5.1 Letter Dated April 4, 2008 from BART General Manager Dorothy W. Dugger
6.0 ASSOCIATED COMMITTEE REPORTS:
6.1 Central County (TRANSPAC): Report of February 28, 2008
6.2 East County (TRANSPLAN): (Meeting of March 13, 2008 Canceled)
6.3 Southwest County (SWAT):
6.4 West County (WCCTAC): Report of March 28, 2008
6.5 Conference of Mayors (COM):
6.6 Contra Costa County (COUNTY)
6.7 CCTA Citizen Advisory Committee (CAC)
7.0 COMMISSIONER AND STAFF COMMENTS:
7.1 Chair's Comments and Reports
7.2 Commissioners' Comments and Reports
CTF Transportation Forum, March 19th, 2008
7.3 Executive Staff Comments
8.0 CALENDAR: May/June/July 2008
9.0 ADJOURNMENT to Wednesday, May 21st at 6:00 p.m.
* Footnote: In accordance with Government Code Section 84308, no Commissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7. Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision.
A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner. No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law.
SHUTTLE SERVICE: With 24-hour notice, a County Connection Link shuttle can be available at the Pleasant Hill BART station for the Administration & Projects, Planning, and Full Authority meetings. To arrange for the shuttle service, call: Danice Rosenbohm at (925) 256-4722, NO LATER THAN 24 HOURS PRIOR TO THE MEETING. Con el aviso de 24-horas, una County Connection Link Shuttle puede estar desponible en la estacion de Pleasant Hill BART para las asambleas horaria. Para arreglar para el servicio de lanzadera, llame: Danice Rosenbohm en (925) 256-4722, NO MAS ADELANTE DE 24 HORAS ANTES DE LA ASSEMBLEA. TRANSLATION SERVICES: If you require a translator to facilitate testimony to the Authority, please contact Danice at (925) 256-4722 no later than 48 hours in advance of the scheduled meeting. Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Danice al (925) 256-4722, 48 horas antes de la asamblea.
ADA Compliance This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act (Cal. Govt. Code Sec. 54954.2). Persons requesting a disability-related modification or accommodation should contact Danice Rosenbohm (925-256-4722) during regular business hours, at least 24 hours prior to the time of the meeting.