AUTHORITY BOARD MEETING
AGENDA
(Full packet available at: www.ccta.net)
DATE: Wednesday, May 21, 2008
TIME: 6:00 p.m.
PLACE: Contra Costa Transportation Authority
Hookston Square, 3478 Buskirk Ave., Suite 100, Pleasant Hill, CA 94523
A. CONVENE MEETING:
B. PLEDGE OF ALLEGIANCE:
C. PUBLIC COMMENT:
Members of the public are invited to address the Authority regarding any item that is not listed on the agenda. Please complete one of the speaker cards in advance of the meeting and hand it to a member of the staff.
1. APPROVAL OF MINUTES: Authority Minutes of April 16, 2008. (Attachment - Action)
2. CONSENT CALENDAR: Consent Items recommended by the following committees:
2.A Administration & Projects Committee:
2.A.1 Monthly Project Status Report. (No Attachment-Information in APC Packet)
2.A.2 Warrants Issued for Month of March 2008. This report also includes the summary of payroll and benefits costs by organizational unit. (No Attachment-Information in APC Packet)
2.A.3 Monthly Investment Report for March 2008. The Authority’s Investment Policy requires this report. (No Attachment-Information in APC Packet)
2.A.4 Quarterly Sales Tax and Investment Report for Quarter Ended March 31, 2008. This is presented in accordance with regulations and the Authority’s Investment Policy, which requires that the Chief Financial Officer provide an analysis of the Authority’s portfolio including composition, credit quality, maturity distribution, and an analysis of sales tax revenues. (Summary Attachment - Action)
2.A.5 Internal Accounting Report for the Quarter Ended March 31, 2008. (Summary Attachment – Information)
2.A.6 Annual Acknowledgement of Respect in the Workplace Policy. The Authority has an administrative policy to provide a work environment that encourages respect and freedom from harassment and discrimination. Employees and Commissioners are required to be briefed on the policy and sign an acknowledgement on an annual basis. (Summary Attachment - Action)
2.A.7 Authorization to Issue Request for Proposal for Construction Management Services for the Caldecott Tunnel Fourth Bore. The Executive Steering Committee for the Caldecott Fourth Bore has requested that the Authority seek proposals for construction management services in order to supplement Caltrans staff. (Attachment - Action)
2.A.8 Consultant Agreement Amendments. Staff has identified a number of Consultant Agreements which have expired or are due to expire within the upcoming months. Staff seeks authorization to extend the terms of these Agreements. No other changes are proposed, and there are no financial implications to the amendments. (Summary Attachment - Action)
2.A.9 Authorization to Amend the Memorandum of Understanding (MOU) among the East County Jurisdictions, Tri Delta Transit, BART and the Authority relative to eBART Ridership Development Plans. At its April 2008 meeting, the APC requested that staff report back on any action taken by any of the other entities included as parties to this agreement. (Summary Attachment - Action)
2.A.10 Legislation. Action may be taken on any item listed or on any legislation pertaining to the Authority’s legislative program. (Attachment – Action)
2.A.11 State Route 4 (e) Widening – Bailey Road to Railroad Avenue Project (Project 1403). Amendment No. 8 to Consulting Services Agreement #86 with Contra Costa County for Right of Way Acquisition Services. Staff seeks authorization to amend the scope of Consulting Services Agreement No. 86 for right-of-way acquisition to increase the contract amount by $55,000. (Summary Attachment - Action)
2.B Planning Committee:
2.B.1 Quarterly Project Funding Plans – Major State Highways. The quarterly report on the status of ongoing consultant project-related contracts as well as on key funding issues is attached. (See Attachment in PC Packet - Information)
2.B.2 Approval of Amendment No. 1 to Kimley Horn Associates (KHA) Agreement No. 224 to Initiate Traffic Monitoring for the 2008 & 2009 CMP Reporting Cycle. The 2006 & 2007 monitoring effort was completed under an existing $200,000 agreement with KHA. In anticipation of the next two-year cycle of monitoring, staff recommends approval of Amendment No. 1 in the amount of $98,608 to the existing agreement, for a total contract value not to exceed $298,608. This amount includes budget for additional support work on the Action Plan TSO monitoring effort. (Summary Attachment – Action) CMA Function
2.B.3 Approval of FY 2008-09 CMAQ Funds for Implementation of Employer Based Trip Reduction Services and Measure C Carpool, Vanpool and Park and Ride Lot Allocations. Approval of Resolution 08-05-G will allocate funds from the Measure C Carpool, Vanpool, Park-and-Ride Lot program to the 511 Contra Costa programs for indirect costs related to administering the TFCA projects for FY 2008-09. The allocation is 1% of the estimated sales tax revenue for FY 2008-09 less the outstanding unspent allocations in the program. In addition, a repayment schedule of a previously approved advance of Measure J funds will be presented. Resolution No. 08-05-G (Summary Attachment – Action)
2.B.4 Authorization to Transmit Letters of Acknowledgement to Local Jurisdictions that have Complied with the Measure J Urban Limit Line Requirement Through Adoption of a “County ULL.” Of the 20 local jurisdictions within Contra Costa, four have adopted a local voter-approved ULL, and nine have adopted the County’s “Measure L” ULL. Staff seeks authorization to transmit letters of acknowledgement regarding compliance with the ULL component of Measure J to those jurisdictions that have complied with the Authority’s procedures for adoption of a “County ULL.” (Summary Attachment – Action)
2.B.5 Growth Management Implementation Guide for Measure J – Release of “Proposal for Adoption”. The Draft Measure J Implementation Guide was circulated for review and comment in November 2007, with comments due end of January 2008. The TCC reviewed and discussed the comments received from the RTPCs in March and again in April. Staff proposes to incorporate the comments based upon the discussion at TCC, and re-circulate the document as a “Proposal for Adoption” for final discussion and review prior to Authority adoption. A 45-day review period is proposed. (Summary Attachment – Action)
2.B.7 Review of Contra Costa County’s Calendar Year (CY) 2006 & 2007 Growth Management Program (GMP) Compliance Checklist. Staff recommends approval of the Contra Costa County’s Calendar Years 2006 & 2007 GMP Compliance Checklist and payment of approximately $2,388,000 in Fiscal Year (FY) 2007-2008 Local Street Maintenance and Improvement funds to the County in July 2008, with a second (off year) payment of FY 2008-2009 funds on the one-year anniversary of the first payment. (Summary Attachment – Action)
End of Consent Calendar
3.0 MAJOR DISCUSSION ITEMS:
4.0 REGULAR AGENDA ITEMS:
4.A Administration & Projects Committee:
4.A.10 Legislation. Action may be taken on any item listed or on any legislation pertaining to the Authority’s legislative program. (Attachment – Action to be Determined)
4.A.12 FY 2008-09 Salaries and Benefits Resolution. The Authority annually adopts a resolution which establishes staff salary ranges and benefits for the upcoming fiscal year. The APC recommended limited changes in certain staff salary ranges, but deferred further action pending a special APC workshop scheduled for the June 5th APC meeting. Resolution No. 08-01-A. (Attachment - Action)
4.A.13 Preliminary Authority Budget for FY 2008-09. Staff will present the proposed preliminary budget for FY 2008-09. The final budget will be presented for APC approval in June, with adoption scheduled for the June 18th Authority meeting, following a public hearing. (Summary Attachment – Information/Comment)
4.1 NEW ITEM: Update on the 2008 State Transportation Improvement Program (STIP). The California Transportation Commission (CTC) staff has issued its recommendations for project programming in the 2008 STIP. The news for Contra Costa projects is not good. Due to shortfalls in the Public Transportation Account (PTA) arising from transfers of those funds to the State General Fund, CTC staff proposes delaying two transit projects in Richmond and one in Hercules. Requested funding augmentations for projects funded with Corridor Mobility Improvement Account (CMIA) bond proceeds, totaling approximately $93 million statewide, has been put into reserve, pending further review by the CTC. Contra Costa CMIA projects and amounts affected are: Caldecott Tunnel, $2 million; I-80 ICM project, $3.35 million; and Route 4, east, $19.5 million. (Attachment - Action to be Determined)
4.B Planning Committee
4.B.6 Review Draft CTP Booklet. Based on extensive Planning Committee comments at the March and May meetings, staff has made significant organizational and text changes to the proposed booklet, "Looking to the Future," including a resturctured introduction, moving some background material to an appendix, and providing more context for the Plan and the data within the document. The booklet is intended as an information and outreach document to inform stakeholders and the public about the Authority's 2008 update of its Countywide Transportation Plan (CTP). (Attachment; Booklet as Separate Attachment – Action to be Determined)
5.0 CORRESPONDENCE AND COMMUNICATIONS:
5.1 Letter Dated April 4, 2008, from WCCTAC Regarding the Vision, Goals, and Strategies Section of the Countywide Comprehensive Transportation Plan Update (CTP) (Attachment)
5.2 Letter Dated April 28, 2008, from SWAT Regarding Support for the San Ramon Valley T-PLUS Grant Application (Attachment)
5.3 Letter Dated April 28, 2008, from SWAT Regarding the Draft Tri-Valley Transportation Plan/Action Plan and the Draft Lamorinda Action Plan (Attachment)
6.0 ASSOCIATED COMMITTEE REPORTS:
6.1 Central County (TRANSPAC): Report of April 10, 2008 (Attachment)
6.2 East County (TRANSPLAN): Report of April 10, 2008 (Meeting handout if available.)
6.3 Southwest County (SWAT): Report of April 7, 2008 (Attachment)
6.4 West County (WCCTAC): Report of April 25, 2008 (Attachment)
6.5 Conference of Mayors (COM):
6.6 Contra Costa County (COUNTY)
6.7 CCTA Citizen Advisory Committee (CAC)
7.0 COMMISSIONER AND STAFF COMMENTS:
7.1 Chair's Comments and Reports
7.2 Commissioners' Comments and Reports
CTF Transportation Forum, March 19th, 2008
7.3 Executive Staff Comments
8.0 CALENDAR: June/July/August 2008 (Attachment)
9.0 ADJOURNMENT to Wednesday, June 18th at 6:00 p.m.
* Footnote: In accordance with Government Code Section 84308, no Commissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7. Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision.
A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner. No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law.
SHUTTLE SERVICE: With 24-hour notice, a County Connection Link shuttle can be available at the Pleasant Hill BART station for the Administration & Projects, Planning, and Full Authority meetings. To arrange for the shuttle service, call: Danice Rosenbohm at (925) 256-4722, NO LATER THAN 24 HOURS PRIOR TO THE MEETING. Con el aviso de 24-horas, una County Connection Link Shuttle puede estar desponible en la estacion de Pleasant Hill BART para las asambleas horaria. Para arreglar para el servicio de lanzadera, llame: Danice Rosenbohm en (925) 256-4722, NO MAS ADELANTE DE 24 HORAS ANTES DE LA ASSEMBLEA.
TRANSLATION SERVICES: If you require a translator to facilitate testimony to the Authority, please contact Danice at (925) 256-4722 no later than 48 hours in advance of the scheduled meeting. Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Danice al (925) 256-4722, 48 horas antes de la asamblea.
ADA Compliance This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act (Cal. Govt. Code Sec. 54954.2). Persons requesting a disability-related modification or accommodation should contact Danice Rosenbohm (925-256-4722) during regular business hours, at least 24 hours prior to the time of the meeting.