DATE: Wednesday, June 20, 2007
TIME: 6:00 p.m. SPECIAL JOINT MEETING (Separate Agenda) with
REGULAR AUTHORITY BOARD MEETING
(Immediately following special joint meeting)
PLACE: Contra Costa Transportation Authority
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A. CONVENE MEETING:
B. PLEDGE OF ALLEGIANCE:
C. PUBLIC COMMENT:
Members of the public are invited to address the Authority regarding any item that is not listed on the agenda. Please complete one of the speaker cards in advance of the meeting and hand it to a member of the staff.
1. APPROVAL OF MINUTES: Authority Minutes of May 16, 2007. (Attachment - Action)
2. CONSENT CALENDAR: Consent Items recommended by the following committees:
2.A Administration & Projects Committee:
2.A.1 Monthly Project Status Report. (No Attachment-Information in APC Packet)
2.A.2 Warrants Issued for Month of April. This report also includes the summary of payroll and benefits costs by organizational unit. (No Attachment-Information in APC Packet)
2.A.3 Monthly Investment Transactions Reports for April 2007. State law and the Authority’s Investment Policy require this report. (Summary Attachment-Information)
2.A.4 Listing of Construction Change Orders (CCOs) that exceed $25,000.* Authority policy requires that this list be submitted to the APC for information. (Attachment-Information)
2.A.6 State Route 4 (e) Widening Project –
2.A.6.1 Staff seeks authorization to amend Cooperative Agreement No. 90.14.12 with Caltrans for Topographical Mapping Services. (Summary Attachment - Action)
2.A.6.2 Staff seeks authorization to amend Cooperative Agreement No. 90.14.13 with Caltrans for Design Services. (SummaryAttachment - Action)
2.A.7 I-680 Auxiliary Lanes Project (Project 1106).
2.A.7.1 Staff seeks authorization to enter into Cooperative Agreement No. 90.11.14 with Caltrans for landscaping construction. (Summary Attachment -Information)
2.A.7.2 Staff seeks authorization to advertise the landscaping project.
Resolution No. 07-09-P. (Summary Attachment- Action)
2.A.8 Transportation Funds for Clean Air (TFCA) Audit. In October, the auditing firm of Macias, Gini, and O’Connell LLP performed the annual audit of the Authority’s (TFCA) program. The audit reviewed work and projects back to FY 2000-01. (Summary Attachment-Action)
2.A.9 Legislation The APC has discussed a number of proposed bills and other proposed policy changes pertaining to the Authority's legislative platform for 2007 and has forwarded them to the Authority for action as indicated or for information. The Authority may take action on these or any other bills of relevance to the Authority. (Attachment – Action to be Determined)
2.A.12 State
Route 4 (e) Widening Project –
2.A.12.1 Approval to Advance Measure J Funds – Staff recommended approval of Resolution No. 07-08-PJ appropriating $25 million in advanced Measure J funds to SR4 East Widening from Somersville to SR160. Appropriated funds will be used for design services and right-of-way clearance activities. Resolution No. 07-08-PJ (Summary Attachment-Action)
2.A.12.2 State Route 4(e) Widening Project –
2.A.12.3 Cooperative Agreement No. 14.00.07 between East Contra Costa Fee and Financing Authority and CCTA. The APC supported staff’s request to enter into Cooperative Agreement No. 14.00.07 to document the anticipated contribution of $80 M from the ECCRFFA for the SR4 widening project. (SummaryAttachment - Action)
2.A.13 2008 State Transportation Improvement Program (STIP) Process and “Call for Projects”. The APC supported staff’s request for approval of the schedule, the process, the screening and scoring criteria, and the release for the "Call for Projects". (SummaryAttachment - Action)
2.A.14 Overall Program Management Consulting Services Agreement with Nolte Associates, Inc.
2.A.14.1 Annual Report from the Authority’s Program Management Consultant. In February 2006, the APC suggested an annual report on accomplishments for the Authority’s key ongoing consultants. The second such report from Nolte Associates – the Authority’s program management consultant– is attached. (Summary Attachment-Information)
2.A.14.2 Program Management Services for FYs 2008-10.* Staff seeks authorization to enter into Consultant Agreement No. 230 with Nolte Associates, Inc. for an amount not-to-exceed $4,620,000 to provide program and project management services to the Authority for a period of three years, with one optional two-year extension. (Summary Attachment- Action)
2.A.15 Commercial Paper Status Report. The Authority previously approved moving forward with issuance of Commercial Paper to meet the short-term borrowing needs of certain Measure J projects. The financial partners have now been selected. A schedule update is given, and Commercial Paper flows of funds are described. (Summary Attachment - Information)
2.A.16 Upgrading the Authority’s Information Technology (IT) Network Hardware, Software, and Connections. Over the past four months, the need for further analysis and a detailed plan for systematically addressing the Authority’s IT needs has become apparent. Nolte’s IT staff compiled a brief report that identified further needs with regard to data and computer security, external telecommunications capacity, data backup and recovery arrangements, network server upgrades, and provision of remote access. (Attachment - Action)
2.A.17 Retention of Management Partners to Provide Human Resources (HR) Related Consulting Services.* Management Partners “Strategic Staffing Assessment” (November 2005) recommended that the Authority “add consultants and/or contracts with other public agencies to address current needs in human resources, technology, and public communications/ outreach.” In the past, the APC has supported expansion of HR consulting services, and encouraged the Executive Director to provide a broader range of executive coaching, mentoring, and support services to employees.
2.B Planning Committee:
2.B.1 Approval of the City of
Antioch’s Calendar Years (CY) 2004 & 2005 Growth Management Program (GMP)
Compliance Checklist. The City of
2.B.2 Approval of the City of
Richmond’s Calendar Years (CY) 2004 & 2005 Growth Management Program (GMP)
Compliance Checklist. The City of
2.B.3 Discussion
of ABAG/MTC “FOCUS” Project. Joint Policy Committee Director, Ted
Droettboom, presented the status of the
Focusing Our Vision (now “FOCUS”) project sponsored by the ABAG/MTC Joint
Policy Committee. A call for “Priority
Development Area” submittals was released to local jurisdictions on April 19,
2007. An application workshop was held
on May 25th in
2.B.5 Comments
to the City of Concord in Response to the Notice of Preparation of an EIR for
the Concord Community Reuse Project, Which Involves Creating a Reuse Plan for
the Concord Naval Weapons Station. Staff
prepared a draft letter to the City of
2.B.6 Approval of the FY 2007-08 Allocation for Elderly & Handicapped (Paratransit) Service. A total funding allocation of $2,676,000 for paratransit services is proposed for FY 2007-08, the seventeenth year of paratransit funding from Measure C. Resolution No. 07-06-G (Summary Attachment– Action)
2.B.7 FY 2005-06 Report on the Measure C Funded Bus Transit Program. Each year, a summary of the countywide public bus transit activities is presented, including information on the use of Measure C funds by the bus transit operators. (Summary Attachment – Action)
2.B.8 Approval
of the FY 2007-08 Allocation for the Bus Transit Improvement Program, Authority
Resolution No. 07-04-G. The total annual Measure C Bus Transit Improvement
Program funding is established at 4.9% of sales tax revenues. The annual allocation for the Bus Transit
Program is developed collaboratively with representatives of the affected bus
transit operators in Contra Costa: AC
Transit,
2.B.9 Measure C Carpool, Vanpool, Park-and-Ride Program Update: The TDM allocation for FY 2007-08 was adopted in March, will be impacted by recent Authority direction to base the agency’s FY 2007-08 budget on more conservative sales tax revenue estimates. The Authority could revise the FY 2007-08 allocation or wait until FY 2008-09 to account for the difference. In addition to the possible allocation difference, an overall Carpool, Vanpool, Park-and-Ride Program deficit will have to be addressed in FY 2008-09, the last year of Measure C. (SummaryAttachment – Action)
2.B.10 Update on Overall Work Plan for Transitioning from the Measure C to the Measure J Growth Management Program, and for Preparing the 2008 CTP Update: The work plan for the Planning Section encompasses updates to the Growth Management Program (GMP) Implementation Documents, the Action Plans for Routes of Regional Significance, the Countywide Comprehensive Transportation Plan (CTP), and the Congestion Management Program (CMP). Significant progress has been made since the work plan was approved by the PC one year ago. Staff updated the Planning Committee on progress to date, and mid-course corrections. (Summary Attachment – Action) CMA Function
End of Consent Calendar
3.0 MAJOR DISCUSSION ITEMS:
3.A.10 Final Authority Budget for FY 2007-08. Final adoption is recommended, subject to any comments received at the public hearing. Resolution No. 07-07-A. (Attachment– Action)
3.1 NEW ITEM: MTC’s Transportation 2035 Plan: Principles, Goals and Scenarios. MTC staff recommended on June 8th that the Commission adopt draft Goals for the 2009 Regional Transportation Plan (RTP) in July 2007. While the draft principles and goals have been discussed with CMA and transit operator staffs, they have not received broad circulation. Accordingly, because of the prospective limited opportunity for the Authority to comment on the draft goals before they are adopted, and because they are related to the alternative scenarios that the Commission is likely to study, Authority staff suggest the Authority should directly comment on these two matters in order to provide input to MTC’s Planning and Operations Committee in early July.
3.1.1 Proposed Principles and Goals. MTC staff proposes to apply principles commonly referred to as the three “e’s” – economy, environment, and equity – to frame the 2009 RTP. The goals from the 2005 RTP would be subsumed within this framework, as would two new goals – security and climate change. Staff recommends that the Authority propose appropriate revisions to reflect Contra Costa’s interests and priorities. (Attachment – Action to be Determined)
3.1.2 Vision and Alternative Scenarios. MTC staff proposes to evaluate three alternative scenarios for strategic expansion against specific performance targets derived from the proposed principles and goals. The three scenarios are labeled: (1) freeway performance initiatives; (2) high occupancy toll (HOT) lanes and Express and Local Bus; and (3) rail and ferry expansion. Staff proposes that the Authority explicitly request that these scenarios be developed in collaboration with both the CMAs and transit operators, in all instances. (Attachment – Action to be Determined)
4.0 REGULAR AGENDA ITEMS:
4.A Administration & Projects Committee:
4.A.9 Legislation. The APC has discussed the following legislative or proposed policy items and has recommended action as indicated or has forwarded the items to the Authority for information: (Attachment– Action to be Determined)
· The
· SB 748 (Corbett): Allocation of State-Local Partnership Bond Funds (Staff Recommendation: Support – change from APC)
· SB 1210 (2006): Follow-Up to legislation impacting acquisition of right of way for public works projects (Status report on staff activities; action to be determined).
4.B Planning Committee
(None)
5.0 CORRESPONDENCE AND COMMUNICATIONS:
5.1 Letter Dated May 17, 2007 from TRANSPAC Chair, Julie Pierce, Regarding the 2009-2015 Measure J Strategic Plan. (Attachment– Information)
5.2 Letter Dated May 17, 2007 from TRANSPAC Chair, Julie Pierce, Regarding Proposed Additional Policies for Measure J Strategic Plan. (Attachment – Information)
6.0 ASSOCIATED COMMITTEE REPORTS:
6.1
6.2
6.2
6.3
6.4
6.5 Conference of Mayors (COM):
6.6
6.7 CCTA Citizen Advisory Committee (CAC)
7.0 COMMISSIONER AND STAFF COMMENTS:
7.1 Chair's Comments
7.2 Commissioners' Comments
7.3 Executive Staff Comments
8.0 CALENDAR: July/August/September2007
9.0 CLOSED SESSION
9.A.18 Annual Review of Executive Director. The Authority will hold a closed session, under Government Code §54957 concerning salaries and compensation and to consider employee appointment, employment, evaluation of performance, or dismissal. Resolution No. 07-06-A. (No Attachment - Action to be determined)
10.0 RECONVENE IN OPEN SESSION
9.0 ADJOURNMENT to Wednesday, July 18th at 6:00 p.m.
* Footnote: In accordance with Government Code Section 84308, no Commissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7. Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision.
A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner. No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law.
SHUTTLE SERVICE: With
24-hour notice, a
TRANSLATION SERVICES: If you require a translator to facilitate testimony to the Authority, please contact Danice at (925) 256-4722 no later than 48 hours in advance of the scheduled meeting. Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Danice al (925) 256-4722, 48 horas antes de la asamblea.
