COMMISSIONERS: Dave Hudson, Chair Maria Viramontes, Vice Chair Janet Abelson Susan Bonilla David Durant
Donald P. Freitas Federal Glover Brad Nix Julie Pierce Karen Stepper Don Tatzin
EX-OFFICIO MEMBERS: Amy Worth, MTC Gail Murray, BART Joe Wallace, Bus Operators
AUTHORITY BOARD MEETING
AGENDA
(Full packet available at: www.ccta.net)
DATE: Wednesday, June 18, 2008
TIME: 6:00 p.m.
PLACE: Contra Costa Transportation Authority
Hookston Square, 3478 Buskirk Ave., Suite 100, Pleasant Hill, CA 94523
A. CONVENE MEETING:
B. PLEDGE OF ALLEGIANCE:
C. PUBLIC COMMENT:
Members of the public are invited to address the Authority regarding any item that is not listed on the agenda. Please complete one of the speaker cards in advance of the meeting and hand it to a member of the staff.
D. PUBLIC HEARING: Authority Budget for FY 2008-09 (Item 4.A.16)
1. APPROVAL OF MINUTES: Authority Minutes of May 21, 2008. (Attachment - Action)
2. CONSENT CALENDAR: Consent Items recommended by the following committees:
2.A Administration & Projects Committee:
2.A.1 Monthly Project Status Report. (No Attachment-Information in APC Packet)
2.A.2 Warrants Issued for Month of April 2008. This report also includes the summary of payroll and benefits costs by organizational unit. (No Attachment - Information in APC Packet)
2.A.3 Monthly Investment Report for April 2008. The Authority’s Investment Policy requires this report. (No Attachment - Information in APC Packet)
2.A.4 2007 Measure J Strategic Plan – Amendment No. 1: Amendment No. 1 to Measure J Strategic Plan reprograms $5.5 million from the Waterworld Parkway Bridge (Project #24008) to two new projects: Ygnacio Valley Road Permanent Restoration – Phase 2 (New Project #24027) and Clayton Road/Treat Blvd./Denkinger Rd. Intersection Capacity Improvements (New Project #24028). It also reprograms $3 million from the I-680 Carpool Lane Gap Closure (Project 8001) to the I-680 SB HOV Lane Extension (Restripe) Project (New Project #8002). Resolution No.08-08-P (Summary Attachment – Action)
2.A.5 City of Concord – Ygnacio Valley Road Permanent Restoration – Phase 2 (Project #24027). The City of Concord is requesting an appropriation of $500,000 in Measure J funds for environmental clearance work and preliminary engineering for the Ygnacio Valley Road Permanent Restoration – Phase 2 project. Staff recommends approval of the appropriation request and is requesting authorization to enter into Cooperative Agreement No. 24C.01 with the City of Concord. Resolution No. 08-01-PJ. (Summary Attachment – Action)
2.A.6 State Route 4 (w) Gap Closure Project (Project 1501). Staff seeks authorization to augment Consultant Agreement #118 with URS Corporation by $119,252 to provide additional Right of Way Engineering Services. (Summary Attachment - Action)
2.A.7 Lamorinda School Bus Program (Project 1603). The Lamorinda School Bus Transportation Authority (LSBTA) is requesting an appropriation of $1,033,976 in Measure C funds for FY2008-09. Resolution No. 08-07-P. (Summary Attachment - Action)
2.A.8 Approval of Consultant Services Agreement No. 249 with Economic & Planning Systems, Inc. for a Transportation Regional Fee Study. The Authority authorized Request for Qualifications 08-3 to evaluate and forecast revenues derived from transportation impact fees collected from jurisdictions in East Contra Costa County. Qualifications from two firms have been evaluated and staff recommends contracting with Economic & Planning Systems, Inc. (EPS). (Attachment - Action)
2.A.9 Authorization to Issue Request for Proposal No. 08-7 for a Financial Management Information System. The Authority authorized a contract with Schaffer Consulting to develop a Request for Proposal (RFP) for a new Financial Management Information System (FMIS). The RFP has been completed and staff is seeking authorization to issue the RFP. (Attachment - Action)
2.A.10 Selection of Local Agencies and Consulting Firms for FY 2007-08 Measure C Compliance Audit. Each year, the three recipients of Measure C funds are selected for a Compliance Audit consistent with Authority policy. The compliance audits are performed by an independent auditor to assure that Measure C funds have been expended in accordance with specified purposes. (Summary Attachment – Action)
2.A.11 Review of the Authority's Investment Policy for FY 2008-09. Authority procedures require an annual review of the agency’s Investment Policy. The policy is reviewed by the Chief Financial Officer and the Authority’s Investment Advisor, Public Financial Management (PFM). The review has been completed and no changes or amendments are recommended for the next fiscal year. Resolution No. 08-02-A. (Summary Attachment – Action)
2.A.12 Office Procedure No. 8 – Reimbursement of Travel, Conference, Training, Education and Other Business Expenses. Office Procedure No. 8 has been revised to conform with existing practices to encourage staff development, including job-related professional affiliations and education. (Summary Attachment – Information)
2.A.13 Paper Reduction Strategies. The Authority is expanding the use of electronic documents, email, and its website as strategies to reduce paper, postage, and handling costs. (Attachment – Information)
2.A.14 Approval of Consultant Services Agreement No. 250 with CirclePoint for Website Maintenance Services. The Authority authorized Request for Qualifications 08-4 to obtain consulting services to provide support services in maintaining the Authority’s website. Qualifications from three firms have been evaluated and staff recommends contracting with CirclePoint with Marqui as a subcontractor. (Attachment - Action)
2.A.17 2008 State Transportation Improvement Program (STIP). In adopting the 2008 STIP, the CTC deferred requests for two Corridor Mobility Improvement Account (CMIA) Infrastructure Bond Projects until the June CTC meeting. The request for STIP funds for the I-80 CMIA project was withdrawn. The revised resolution makes additional pre-commitments from the 2010 STIP. Resolution No. 07-18-P, Rev. 2 (Attachment – Action)
2.A.19 (APC Agenda Item 19 not carried forward to Authority Agenda; related to recommendations in Item 4.A.20 below.)
2.A.21 (APC Agenda Item 21 not carried forward to Authority Agenda; workshop resulted in recommendations in Item 2.1, below.)
2.1 NEW ITEM: Amendment to Salary and Benefits Resolution for FY 2008-09. On June 5th the APC held a workshop to discuss Authority staff compensation matters, and recommended an increase of 3.8% to salary ranges for the 2008-09 fiscal year. Actual salary increases within the Board-approved salary ranges are based on the quality of performance evaluations. Additionally, the APC recommended that the Authority begin a deferred compensation match amount ranging from $100 to $300 per month depending upon years of service. Resolution No. 08-01-A, Rev. 1 (Attachment – Action)
2.2 NEW ITEM: State Route 4 (e) Widening Project - Bailey Road to Railroad Avenue: Amendment to Cooperative Agreement 90.14.03 with Caltrans (Project 1403). Staff seeks authorization for the Chair to execute amendment No. 4 to Cooperative Agreement No. 90.14.03 with Caltrans to extend the term of the agreement. (Attachment – Action)
2.B Planning Committee:
2.B.1 Approval of the City of Walnut Creek Calendar Year 2006 & 2007 Growth Management Compliance Checklist. Walnut Creek has submitted its Calendar Years 2006 & 2007 Growth Management Program Compliance Checklist for allocation of local street maintenance and improvement funds. (Summary Attachment – Action)
2.B.2 Approval of the FY 2008-09 Allocation for the Measure C Bus Transit Improvement Program. Authority Resolution No. 08-04-G. The total annual Measure C Bus Transit Improvement Program funding is established at 4.9% of sales tax revenues. The annual allocation for the Bus Transit Program is developed collaboratively with representatives of the affected bus transit operators in Contra Costa: AC Transit, County Connection, Tri Delta Transit, and WestCAT. Resolution No. 08–04-G (Summary Attachment – Action)
2.B.3 Approval of the FY 2008-09 Allocation for Measure C Elderly & Handicapped (Paratransit) Service. Authority Resolution No. 08-06-G. A total funding allocation of $1,983,538 for paratransit services is proposed for the Measure C portion of FY 2008-09. Resolution No. 08-06-G (Summary Attachment – Action)
2.B.4 Update on Overall Work Plan for Transitioning from the Measure C to the New Measure J Growth Management Program (GMP). To facilitate a smooth transition from the Measure C to the Measure J GMP by April 1, 2009, the Authority’s Planning Section has undertaken a work program that encompasses updates to the GMP Implementation Documents, the Action Plans for Routes of Regional Significance, and the Countywide Comprehensive Transportation Plan (CTP). This June 2008 update constitutes the second annual review of the first work program, which was presented in June 2006. (Summary Attachment – Action)
2.B.5 Approval of Proposed Outline for the 2008 CTP Update. With publication of the “Looking to the Future” booklet, the Authority created a framework for development of the 2008 CTP Update. Using the booklet as an executive summary, staff has prepared an expanded draft outline for development of the 2008 CTP Update, based largely on Volume I of the 2004 Update. (Summary Attachment – Action)
2.B.7 Selection of 2nd Cycle T-PLUS Projects: In response to a “Call for Projects” issued in February 2008, the Authority received the following four applications for 2nd Cycle Transportation Planning- Land Use Solutions (T-PLUS) funding: 1) Phase III Design of the Diablo Valley College Transit Center, CCCTA; 2) Pittsburg/Bay Point BART Station Area Master Plan, City of Pittsburg; 3) Bailey Road Pedestrian and Bicycle Improvement Project, Contra Costa County; and 4) San Ramon Valley Iron Horse Trail Corridor Concept Study, City of San Ramon. After review, the PC recommended $250,000 for the DVC Transit Center, and $150,000 for the Pittsburg/Bay Point Master Plan, and requests TRANSPAC and SWAT to consider options for funding the remaining two requests, including Authority TLC and bicycle funds. (Attachment – Action) CMA Function
End of Consent Calendar
3.0 MAJOR DISCUSSION ITEMS: None
4.0 REGULAR AGENDA ITEMS:
4.A Administration & Projects Committee:
4.A.15 Legislation. Staff will provide updates on any legislative items pertaining to the Authority’s 2008 legislative program. In addition, staff has reviewed AB 983 (Ma), which potentially limits the ability of public agencies to bring claims against contractors for errors in design documents, and is recommending a position of ‘oppose.’ Staff also recommends a position of “oppose” on SB 1691, a bill that would bring public agencies under the mechanics lien law. A status report on SB 375 will be provided at the meeting. Action may be taken on this or on any legislation pertaining to the Authority’s legislative program. (Attachment – Action to be Determined)
4.A.16 FY 2008-09 Final Budget for the Contra Costa Transportation Authority and Congestion Management Agency. Last month the preliminary budget was presented for review and comment. Changes suggested by the APC and Authority have been incorporated into the Final Budget and will be highlighted by staff at the meeting. The 2008-09 Budget is scheduled for adoption following a Public Hearing – See Agenda Item D. Resolution No. 08-03-A. (Summary Attachment – Action)
4.A.18 Proposed “Regional” High Occupancy Toll (HOT) Lanes Network in the 2009 Regional Transportation Plan (RTP): Issues and Options. MTC staff are proposing a “regional” HOT lane network in the 2009 RTP. Staff will discuss policy implications and seek guidance from the Authority regarding a proposed policy approach for the 2009 RTP. (Attachment – Action to be Determined)
4.A.20 Caldecott Fourth Bore – Status of Settlement Agreement. In February, the Authority agreed to advance $2 million for enhancements in the Route 24 corridor in Oakland, as part of a proposed settlement agreement with Oakland, with the possibility of an additional $2 million, if necessary. Staff recommends making the additional $2 million available conditioned upon a commitment by the Alameda County Congestion Management Agency (ACCMA) to program $2 million in the 2010 STIP for a project(s) in Contra Costa County. (Summary Attachment – Action)
4.B Planning Committee
4.B.6 Growth Management Implementation Guide for Measure J – Release of “Proposal for Adoption”. In October, the Authority released a draft of the Implementation Guide for the Measure J Growth Management Program (GMP). The draft Implementation Guide was developed to address changes made to the GMP by Measure J. The Authority has received comments from TRANSPAC, TRANSPLAN, and SWAT, and staff has made some changes to the document in response to those comments. In March, April, and May the TCC reviewed the comments received and the proposed changes to the Implementation Guide. The May meeting involved a third discussion of the issue regarding trip thresholds for preparation of traffic impact studies. Staff recommends release of the Implementation Guide as a “Proposal for Adoption” with a 45 – day public review period. Subject to comments received, the Authority may consider adoption in September. (Summary Attachment – Action)
5.0 CORRESPONDENCE AND COMMUNICATIONS:
5.1 Letter to Bill Dodd, Chairman, MTC, from the Bay Area Council, Relative to the 2009 RTP, dated June 6, 2008. (Attachment – Action to be Determined)
6.0 ASSOCIATED COMMITTEE REPORTS:
6.1 Central County (TRANSPAC): Report of May 8, 2008 (Attachment)
6.2 East County (TRANSPLAN): (Meeting of May 8, 2008 canceled)
6.3 Southwest County (SWAT): (Meeting of June 2, 2008 canceled)
6.4 West County (WCCTAC): Report of May 30, 2008 (Attachment)
6.5 Conference of Mayors (COM):
6.6 Contra Costa County (COUNTY)
6.7 CCTA Citizen Advisory Committee (CAC)
7.0 COMMISSIONER AND STAFF COMMENTS:
7.1 Chair's Comments and Reports
7.2 Commissioners' Comments and Reports
7.3 Executive Staff Comments
8.0 CALENDAR: July/August/September 2008 (Attachment)
9.0 ADJOURNMENT to Wednesday, July 16th at 6:00 p.m.
* Footnote: In accordance with Government Code Section 84308, no Commissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7. Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision.
A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner. No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law.
SHUTTLE SERVICE: With 24-hour notice, a County Connection Link shuttle can be available at the Pleasant Hill BART station for the Administration & Projects, Planning, and Full Authority meetings. To arrange for the shuttle service, call: Danice Rosenbohm at (925) 256-4722, NO LATER THAN 24 HOURS PRIOR TO THE MEETING. Con el aviso de 24-horas, una County Connection Link Shuttle puede estar desponible en la estacion de Pleasant Hill BART para las asambleas horaria. Para arreglar para el servicio de lanzadera, llame: Danice Rosenbohm en (925) 256-4722, NO MAS ADELANTE DE 24 HORAS ANTES DE LA ASSEMBLEA.
TRANSLATION SERVICES: If you require a translator to facilitate testimony to the Authority, please contact Danice at (925) 256-4722 no later than 48 hours in advance of the scheduled meeting. Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Danice al (925) 256-4722, 48 horas antes de la asamblea.
ADA Compliance This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act (Cal. Govt. Code Sec. 54954.2). Persons requesting a disability-related modification or accommodation should contact Danice Rosenbohm (925-256-4722) during regular business hours, at least 24 hours prior to the time of the meeting.